Project Coordinator

SAI Advanced Power Solutions, INC.; St. Charles (IL); On-site; USD 74,000 - 105,000; Full time

Job summary

SAI Advanced Power Solutions, INC. is seeking a Project Coordinator to support the Project Management team with planning, scheduling, documentation, project tracking, and cross‑department coordination.

The role ensures communication flows effectively among stakeholders and maintains project information for timely progress. Responsibilities include updating schedules, preparing reports, and coordinating meetings.

Qualifications

• Excellent verbal and written communication skills and teamwork abilities.
• Understand proper change control and scope management.
• Understand scheduling and resource management.
• Ability to manage multiple tasks in a fast-paced environment.
• Ability to stay organized across multiple tasks concurrently and manage time properly.
• Proficient in MS Project, Excel, Word, and Outlook.
• Starting at $65.

Responsibilities

• Assist Project Management Specialists and other functional department teams in tracking project schedules, tasks, and deadlines.
• Assist in identifying risks or delays and help communicate updates to internal teams.
• Coordinate meetings, prepare agendas and document action items and deliver meeting summaries to stakeholders
• Update project schedules and documents with the most recent customer information and internal milestones.
• Maintain project files, templates, and documentation in an organized and accessible manner.
• Support root cause analysis activities by gathering data, compiling documentation, and assisting in preparing follow‑up reports.
• Follow up with cross-functional teams to ensure project milestones are met.
• Assist with preparing and updating project plans, meeting notes, and status reports.
• Regular in‑person attendance is an essential function of the job.

Skills

Verbal communication

Written communication

Teamwork

Scheduling

Change control

Resource management

Multi-tasking

Time management

Organizational skills

Education

Bachelor's degree in PM/B.A./Communications

Tools

MS Project

Excel

Word

Outlook

Job description

Expand yourself -- and your potential to succeed! Join our staff of motivated, forward-thinking individuals and thrive in an atmosphere of teamwork and collaboration.

Position Summary:

This role supports the Project Management team with planning, scheduling, documentation, project tracking, and cross‑department coordination to ensure projects move forward smoothly. The position supports functional teams by maintaining project information, preparing reports, and ensuring communication flows effectively among stakeholders.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist Project Management Specialists and other functional department teams in tracking project schedules, tasks, and deadlines.
• Assist in identifying risks or delays and help communicate updates to internal teams.
• Coordinate meetings, prepare agendas and document action items and deliver meeting summaries to stakeholders
• Update project schedules and documents with the most recent customer information and internal milestones.
• Maintain project files, templates, and documentation in an organized and accessible manner.
• Support root cause analysis activities by gathering data, compiling documentation, and assisting in preparing follow‑up reports.
• Follow up with cross-functional teams to ensure project milestones are met.
• Assist with preparing and updating project plans, meeting notes, and status reports.
• Regular in‑person attendance is an essential function of the job.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree preferably in Project Management, Business Administration or Communications.

Knowledge and Skills:

• Excellent verbal and written communication skills and teamwork abilities
• Understand proper change control and scope management
• Understand scheduling and resource management
• Ability to manage multiple tasks in a fast-paced environment
• Ability to stay organized across multiple tasks concurrently and manage time properly
• Proficient in the following applications: MS Project, Excel, Word, and Outlook.
• Starting at $65

H1B Sponsorship is not available for this position.