Project Coordinator

Randstad USA; Smyrna (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Randstad USA is seeking a Project Coordinator to support the Enterprise Commercial team on strategic projects. The role serves as the central point for organization, communication, documentation, and follow-through, ensuring decisions, actions, and information are captured, tracked, and communicated across stakeholders.

Working with leadership teams, agencies, and functional partners, you will maintain alignment, visibility, and momentum while using digital and AI-enabled tools to boost

Qualifications

• Bachelor’s degree in Life Sciences preferred.
• 2+ years experience as Project Coordinator.
• Pharmaceutical industry experience preferred.

Responsibilities

• Coordinate activities, milestones, dependencies, and follow-up actions across multiple programs.
• Manage project administration, including documents, presentations, meeting materials, action logs, and communication repositories.
• Coordinate leadership reviews, agency engagements, and cross-functional sessions across geographies and time zones.
• Support content development and stakeholder communication, alignment, and feedback processes.
• Track decisions, action items, dependencies, and outstanding requests with timely follow-up and accountability.
• Consolidate outputs from discussions into clear communications, presentations, updates, and summaries.
• Ensure key information, decisions, and next steps are documented and communicated to stakeholders.
• Identify coordination gaps and cross-functional dependencies to prevent operational blind spots.
• Leverage Microsoft 365, Microsoft Loop, AI, and automation to improve transparency, organization, and execution.

Skills

Coordination

Communication

Microsoft 365

Microsoft Loop

AI tools

Education

Bachelor's degree in Life Sciences

Job description

The Project Coordinator supports the Enterprise Commercial team led strategic projects. The role serves as the central point for organization, communication, documentation, and follow-through, ensuring decisions, actions, and information are captured, tracked, and communicated across stakeholders. Working across leadership teams, agencies, and functional partners, the Project Coordinator helps maintain alignment, visibility, and momentum while leveraging digital and AI-enabled tools to improve efficiency and execution. This is a coordination-focused Level 1 role; ownership and execution of project content remain with the respective business and functional stakeholders

Major accountabilities and responsibilities

• Coordinate activities, milestones, dependencies, and follow-up actions across multiple strategic enterprise commercial programs.
• Manage project administration, including documents, presentations, meeting materials, action logs, and communication repositories.
• Coordinate leadership reviews, agency engagements, and cross-functional working sessions across geographies and time zones.
• Support both small-group content development activities and broader stakeholder communication, alignment, and feedback processes.
• Track decisions, action items, dependencies, and outstanding requests, ensuring timely follow-up and clear accountability.
• Consolidate outputs from one-on-one discussions and team meetings into clear communications, presentations, updates, and summaries.
• Ensure key information, decisions, and next steps are documented, organized, and communicated to the appropriate stakeholders.
• Identify coordination gaps, communication needs, and cross-functional dependencies to help prevent operational blind spots.
• Leverage Microsoft 365, Microsoft Loop, AI, and automation tools to improve transparency, organization, and execution.

Preferred Experience

Pharmaceutical experience, with sufficient understanding of cross-functional pre-launch teams, stakeholder roles, and ways of working to anticipate coordination needs and support effective execution.

Education

Bachelors degree (In Life Sciences is preferred)

Additional Experience

Project Coordinator - 2+ years experience