Project Coordinator

Underground Construction Co., Inc.; San Jose (CA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Underground Construction Co., Inc. is seeking a Project Coordinator to support project managers and teams with administrative tasks, scheduling, and document preparation. Travel throughout California for site work and meetings will be required, with occasional overnight travel.

The role involves coordinating timecards, materials, bid documentation, and client billing, while maintaining productivity and customer service standards. Strong communication and organizational skills are essential.

Qualifications

• Excellent communication skills and strong organizational abilities.
• Proven problem-solving and analytical skills.
• Proficiency with MS Office and email tools (Outlook).

Responsibilities

• Collaborate with Project Coordinators to handle division-wide administrative activities.
• Support timecards, materials tracking, locates marking, daily reports, scheduling, cost control, and vendor/subcontractor tracking; assist with client billing and invoices.
• Assist project team with bid documentation and bid reviews preparation.
• Maintain productivity, quality, and customer-service standards; resolve operational problems and improve processes.
• Help control costs by monitoring expenses and identifying savings opportunities.
• Stay current by field visits and pursuing learning opportunities within the division.
• Enhance department and company reputation by taking ownership and adding value.
• Perform other related duties and projects as assigned.

Skills

Communication

Time management

Problem solving

Microsoft Office

Outlook

Education

Associates or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Job description

Overview

A project coordinator handles administrative tasks for the project manager and team members to keep the project running smoothly. This may include ordering equipment and supplies, managing deadlines and workflow, and scheduling meetings and appointments.

• Travel is Required for this role. This role includes California travel, working in and around Construction job sites, and at times may include overnight travel. Must be open to this requirement.

About UCCO

Underground Construction Co., Inc. has provided quality gas, power, airport fueling, and telecom construction services for over 80 years. Since laying our first pipe in 1936, we have successfully completed thousands of government, commercial, and private sector construction projects throughout the United States. Underground Construction Co., Inc. is one of the oldest and most respected contractors in the West. We continue to lead our industry in safety, quality, customer satisfaction, and community service. Our complete and diverse range of construction services includes gas transmission and distribution, electrical transmission and distribution, airport fueling facilities, industrial and special projects, telecommunications, and utilities.

Responsibilities

• Works with a team of Project Coordinators to ensure administrative activities are completed for the division
• Supports department with timecards, materials tracking, mark for locates, daily reports, scheduling, cost control, change-order tracking, vendor and subcontractor tracking, client billing, and pay invoices
• Assists the project team with the preparation of bid documentation and helps to prepare for bid reviews
• Meets work standards by following productivity, quality, and customer-service standards, resolving operational problems, and identifying work process improvements as necessary
• Helps meet cost standards by monitoring expenses, implementing cost-saving actions
• Updates job knowledge by going to the field, participating in educational opportunities, and getting to know/understand the division.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Other related duties and projects as assigned

Qualifications

• Associates or bachelor's preferred, not required
• 1-2 years of experience in a project coordinator role or related field
• Excellent communication skills
• Reasoning ability, including problem-solving and analytical skills
• Microsoft Office and Outlook Email
• Time Management and project management skills
• Travel requirements to job sites as needed
  • Must be able to maintain a valid driver's license if travelling

Ability to work extended hours when necessary for business needs

Experience working in construction is a plus

Demonstrated ability to work effectively in a team environment

Supervisory Responsibilities

• None

Physical Requirements

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Pay- $ 25 - $ 32 /Hourly *Depending on Experience

• Benefits include-- Medical, Dental, Vision, 401K

Our projects are regulated by federal and state laws, which require all employees to successfully pass criminal background checks, MVR, and drug tests (post-employment and random testing). The duties and responsibilities described are not a comprehensive list, and additional tasks may be assigned to the employee from time to time. This job description is subject to change at any time.

Our Company is an equal employment opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply.

EO/AA/Disability/Veteran Employer