Facilities Coordinator

CBRE Group, Inc.; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed. This role supports the Facilities Management function and helps the Property Managers with repairs and investment plans.

You will follow established procedures, document activities, and coordinate communications across multiple stakeholders to ensure smooth operations at client sites.

Qualifications

• High School Diploma or GED (or equivalent) required.
• Basic work routines and standards in applying tasks.
• Strong communication to exchange straightforward information.
• Proficiency with Microsoft Word, Excel, Outlook, and similar tools.
• Excellent organizational skills with an inquisitive mindset.
• Ability to perform simple mathematical calculations (percentages, discounts, markups).

Responsibilities

• Coordinate with landlords, tenants, and service providers to implement procedures and reporting formats.
• Acknowledge client inquiries and collect work orders.
• Gather information reports to assess performance and progress.
• File work orders, proposals, and department documents from vendors.
• Monitor activities outside the building such as waste disposal and recycling.
• Follow instructions and use defined procedures with close supervision.
• Respond to client, coworker, and supervisor inquiries or complaints.
• Solve straightforward problems using existing procedures.
• Deliver outputs following defined processes under supervision.

Skills

Communication

Organizational skills

Math skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.

In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.