Project Coordinator

AllCom Global Services / STRANTECH; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

AllCom Global Services / STRANTECH is seeking a highly organized Administrative Project Coordinator to join our team. This role provides essential administrative support to field operations and management staff, helping ensure smooth day-to-day operations on domestic and international projects.

Responsibilities include coordinating travel, managing timesheets and expenses, scheduling meetings, recording minutes, handling confidential information, and supporting special projects while upholding

Qualifications

• High school diploma or equivalent.
• Minimum of 4 years of administrative experience.
• Must pass pre-employment drug and background checks.
• Valid driver’s license.

Responsibilities

• Provide comprehensive administrative support to field operations team members to ensure efficient project execution and day-to-day operations.
• Coordinate and arrange domestic and international travel, including flights, accommodations, transportation, and itinerary management.
• Assist with visit requests and base access requirements in coordination with Project Managers and the Facility Security Officer (FSO).
• Monitor and ensure the accurate and timely completion, submission, and approval of employee timesheets.
• Prepare, review, and reconcile employee expense reports in accordance with company policies.
• Attend management meetings, record meeting minutes, track action items, and facilitate timely follow-up on assigned tasks.
• Coordinate and schedule meetings, and prepare professional memos, reports, presentations, and correspondence as required.
• Provide administrative support for special projects and initiatives assigned by management.
• Promote and exemplify AllCom's Core Values of Honesty, Integrity, Quality, and Performance in all interactions and responsibilities.
• Maintain confidentiality when handling sensitive company, employee, customer, and project information.

Skills

Time management

Organizational skills

Communication

Multitasking

Confidentiality

Teamwork

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Word

Outlook

PowerPoint

SharePoint

Job description

JOB SUMMARY

We are seeking a highly organized and proactive administrative Project Coordinator to join our dynamic team. This role provides essential administrative support to our field operations and management staff, helping ensure smooth day-to-day operations across domestic and international projects.

job duties and responsibilities

• Provide comprehensive administrative support to field operations team members to ensure efficient project execution and day-to-day operations.
• Coordinate and arrange domestic and international travel, including flights, accommodations, transportation, and itinerary management.
• Assist with visit requests and base access requirements in coordination with Project Managers and the Facility Security Officer (FSO).
• Monitor and ensure the accurate and timely completion, submission, and approval of employee timesheets.
• Prepare, review, and reconcile employee expense reports in accordance with company policies.
• Attend management meetings, record meeting minutes, track action items, and facilitate timely follow-up on assigned tasks.
• Coordinate and schedule meetings, and prepare professional memos, reports, presentations, and correspondence as required.
• Provide administrative support for special projects and initiatives assigned by management.
• Promote and exemplify AllCom's Core Values of Honesty, Integrity, Quality, and Performance in all interactions and responsibilities.
• Maintain confidentiality when handling sensitive company, employee, customer, and project information.

job knowledge AND skills

• Strong working knowledge of Microsoft Office software (Excel, Word, Outlook, PowerPoint, SharePoint)
• Excellent time management, organization and communication (both written and oral) skills
• Must be able to work on multiple assignments simultaneously
• Strong organizational and communication skills
• Ability to work independently and collaboratively
• Must be resourceful, creative, and deadline-driven
• Ability to maintain confidentiality

education/certification/job experience required

• High school diploma or equivalent
• Minimum of 4 years of administrative experience
• Must be able to pass pre-employment testing (drug and background)
• Valid Driver's License required