Project Coordinator

AllCom Global Services / STRANTECH; Reston (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

AllCom Global Services / STRANTECH is seeking an organized Project Coordinator to provide essential administrative support to field operations and management across domestic and international projects. You will help ensure smooth day-to-day operations and coordinate travel, meetings, and documentation.

The role requires strong Microsoft Office skills, excellent time management, and the ability to handle multiple tasks with discretion.

Qualifications

• High school diploma or equivalent required.
• Minimum 4 years of administrative experience required.
• Must pass pre-employment drug and background testing.
• Valid Driver's License required.

Responsibilities

• Provide comprehensive administrative support to field operations team members for efficient project execution.
• Coordinate and arrange domestic and international travel, including flights, accommodations, transportation, and itinerary management.
• Assist with visit requests and base access with Project Managers and the Facility Security Officer (FSO).
• Monitor and ensure timely completion, submission, and approval of employee timesheets.
• Prepare, review, and reconcile employee expense reports.
• Attend management meetings, record minutes, track action items, and follow up on tasks.
• Coordinate and schedule meetings, and prepare memos, reports, presentations, and correspondence.
• Provide administrative support for special projects and initiatives assigned by management.
• Promote AllCom's Core Values of Honesty, Integrity, Quality, and Performance.
• Maintain confidentiality when handling sensitive information.

Skills

Microsoft Office

Time management

Organization

Communication

Multitasking

Independent work

Confidentiality

Education

High school diploma or equivalent

Tools

SharePoint

Job description

JOB SUMMARY

We are seeking a highly organized and proactive administrative Project Coordinator to join our dynamic team. This role provides essential administrative support to our field operations and management staff, helping ensure smooth day-to-day operations across domestic and international projects.

job duties and responsibilities

• Provide comprehensive administrative support to field operations team members to ensure efficient project execution and day-to-day operations.
• Coordinate and arrange domestic and international travel, including flights, accommodations, transportation, and itinerary management.
• Assist with visit requests and base access requirements in coordination with Project Managers and the Facility Security Officer (FSO).
• Monitor and ensure the accurate and timely completion, submission, and approval of employee timesheets.
• Prepare, review, and reconcile employee expense reports in accordance with company policies.
• Attend management meetings, record meeting minutes, track action items, and facilitate timely follow-up on assigned tasks.
• Coordinate and schedule meetings, and prepare professional memos, reports, presentations, and correspondence as required.
• Provide administrative support for special projects and initiatives assigned by management.
• Promote and exemplify AllCom's Core Values of Honesty, Integrity, Quality, and Performance in all interactions and responsibilities.
• Maintain confidentiality when handling sensitive company, employee, customer, and project information.

job knowledge AND skills

• Strong working knowledge of Microsoft Office software (Excel, Word, Outlook, PowerPoint, SharePoint)
• Excellent time management, organization and communication (both written and oral) skills
• Must be able to work on multiple assignments simultaneously
• Strong organizational and communication skills
• Ability to work independently and collaboratively
• Must be resourceful, creative, and deadline-driven
• Ability to maintain confidentiality

education/certification/job experience required

• High school diploma or equivalent
• Minimum of 4 years of administrative experience
• Must be able to pass pre-employment testing (drug and background)
• Valid Driver's License required