Project Coordinator

AllCom Global Services / STRANTECH; Denver (CO); On-site; USD 52,000 - 68,000; Full time

Job summary

AllCom Global Services / STRANTECH is seeking an organized administrative Project Coordinator to support field operations and management on domestic and international projects. You will ensure smooth day-to-day operations and assist with travel, visits, timesheets, and expense processing.

The role requires strong MS Office skills, superb organization, and the ability to work independently while maintaining confidentiality and meeting deadlines.

Qualifications

• 4+ years of administrative experience.
• Must pass pre-employment drug and background checks.
• Valid Driver's License required.

Responsibilities

• Provide administrative support to field operations and management to ensure smooth project execution.
• Coordinate domestic and international travel arrangements and itineraries.
• Assist with visit requests and base access with Project Managers and FSO.
• Monitor and process employee timesheets accurately and on time.
• Prepare, review, and reconcile employee expense reports.
• Attend meetings, record minutes, track actions, follow up on tasks.

Skills

MS Office

Time management

Organization

Communication

Multitasking

Independent worker

Confidentiality

Education

High school diploma or equivalent

Tools

SharePoint

Job description

JOB SUMMARY

We are seeking a highly organized and proactive administrative Project Coordinator to join our dynamic team. This role provides essential administrative support to our field operations and management staff, helping ensure smooth day-to-day operations across domestic and international projects.

job duties and responsibilities

• Provide comprehensive administrative support to field operations team members to ensure efficient project execution and day-to-day operations.
• Coordinate and arrange domestic and international travel, including flights, accommodations, transportation, and itinerary management.
• Assist with visit requests and base access requirements in coordination with Project Managers and the Facility Security Officer (FSO).
• Monitor and ensure the accurate and timely completion, submission, and approval of employee timesheets.
• Prepare, review, and reconcile employee expense reports in accordance with company policies.
• Attend management meetings, record meeting minutes, track action items, and facilitate timely follow-up on assigned tasks.
• Coordinate and schedule meetings, and prepare professional memos, reports, presentations, and correspondence as required.
• Provide administrative support for special projects and initiatives assigned by management.
• Promote and exemplify AllCom's Core Values of Honesty, Integrity, Quality, and Performance in all interactions and responsibilities.
• Maintain confidentiality when handling sensitive company, employee, customer, and project information.

job knowledge AND skills

• Strong working knowledge of Microsoft Office software (Excel, Word, Outlook, PowerPoint, SharePoint)
• Excellent time management, organization and communication (both written and oral) skills
• Must be able to work on multiple assignments simultaneously
• Strong organizational and communication skills
• Ability to work independently and collaboratively
• Must be resourceful, creative, and deadline-driven
• Ability to maintain confidentiality

education/certification/job experience required

• High school diploma or equivalent
• Minimum of 4 years of administrative experience
• Must be able to pass pre-employment testing (drug and background)
• Valid Driver's License required