Project Coordinator

Inteldot; Puerto Rico; On-site; USD 45,000 - 65,000; Full time

Job summary

Inteldot is seeking a Project Coordinator for its pharmaceutical capital projects in Puerto Rico. The role supports project teams in a regulated manufacturing environment, handling documentation, meetings, procurement, and contractor coordination onsite.

You will collaborate with engineering and management while ensuring GMP compliance and safe, timely project delivery. A technical diploma or degree and at least one year in project coordination in regulated industries are preferred; bilingual

Qualifications

• Requires a technical diploma/degree in Engineering, Construction Management, Business Administration, or related field.
• Minimum 1 year of project coordination experience in regulated industries.
• Experience with capital projects in pharma/biotech preferred.
• Familiarity with document control, procurement processes, and construction coordination.

Responsibilities

• Provide admin and coordination support to project management and engineering teams.
• Prepare and distribute meeting minutes, track actions, and maintain follow-up logs.
• Support document control activities: versioning, filing, retrieval of project docs.
• Coordinate site logistics: contractor access, escorts, and work coordination.

Skills

Project coordination

Organizational skills

Communication

Multi-tasking

Education

Engineering/Construction/Business degree or diploma

Job description

Inteldot has over 15 years in the life sciences industry, with operations across Puerto Rico, the United States, Europe, and Japan. This is a great opportunity for one of our leading clients in Puerto Rico.

Employment type: Full time and onsite role

Role Summary

The Project Coordinator provides administrative, logistical, and coordination support to capital project teams within a regulated pharmaceutical manufacturing environment. This role supports project execution activities by managing documentation, tracking actions, coordinating meetings, and assisting with procurement and contractor-related processes while ensuring compliance with GMP, safety, and site requirements.

Key Responsibilities

• Provide administrative and coordination support to project management and engineering teams.
• Prepare and distribute meeting minutes, track actions, and maintain follow-up logs.
• Support document control activities, ensuring proper versioning, filing, and retrieval of project documentation.
• Coordinate site logistics, including contractor access, escorts, and work coordination activities.
• Assist in preparation of procurement packages, RFIs (Requests for Information), and submittal reviews.
• Support project reporting activities, including updates on actions, deliverables, and schedule status.
• Facilitate communication between contractors, vendors, and internal project stakeholders.
• Support compliance with site safety procedures and GMP requirements during project execution activities.
• Assist project teams with general coordination tasks to ensure smooth project delivery.

Requirements & Qualifications

• Relevant technical diploma or degree in Engineering, Construction Management, Business Administration, or related discipline.
• Minimum one (1) year of project coordination experience in the regulated industry.
• Experience supporting capital projects in pharmaceutical, biotechnology, or regulated industries preferred.
• Familiarity with project documentation, procurement processes, and construction coordination activities.
• Strong organizational, communication, and administrative skills.
• Ability to manage multiple priorities in a fast-paced project environment.
• Basic understanding of GMP and regulated site requirements.
• Bilingual (Spanish and English).

Preferred Qualifications

• Experience in pharmaceutical manufacturing, facility construction, or engineering project environments.
• Familiarity with document control systems and project management tools.
• Experience supporting contractors and site coordination activities in regulated environments.
• Knowledge of procurement workflows, RFIs, and construction submittals.