Project Coordinator

TBL Mission Critical; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

A dynamic construction firm is seeking a motivated Project Coordinator in Phoenix, AZ. The ideal candidate will support project management activities, ensuring timely execution of tasks while maintaining high standards of quality. Responsibilities include planning, scheduling, documentation, and effective communication with teams and clients. The role requires 2-5 years of experience and proficiency in Microsoft Office Suite. This is a full-time position offering a chance to thrive in a fast-paced environment.

Qualifications

• 2-5 years of experience, preferably in construction industry.
• Proficiency in MS Office Suite required.
• Experience with project management software is a plus.

Responsibilities

• Assist project managers in planning and coordinating activities.
• Prepare and maintain project documentation and reports.
• Utilize project management software to track progress.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Problem-solving mindset

Education

Bachelor’s degree in construction management or related field

Tools

Procore

Microsoft Office Suite

Job description

TBL Mission Critical seeks a motivated and detail-oriented Project Coordinator with 2-5 years of experience, preferably in the construction industry, to join our dynamic team. The ideal candidate will support project management activities, ensuring timely and efficient execution of tasks while maintaining high standards of quality and organization.

Key Responsibilities

• Assist project managers in planning, scheduling, and coordinating project activities, including timelines, budgets, and resources.
• Prepare and maintain project documentation, reports, and records using MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Utilize project management software, such as Procore, to track progress, manage workflows, and ensure seamless communication among team members and stakeholders.
• Monitor project deliverables, ensuring adherence to deadlines and quality standards.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items to ensure prompt resolution.
• Communicate effectively with internal teams, subcontractors, and clients to provide updates and resolve issues.
• Proactively identify potential risks or delays and propose solutions to keep projects on track.
• Maintain a high level of organization and attention to detail in all administrative and operational tasks.

Qualifications

• 1-3 years of experience in project coordination, preferably in construction or a related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Experience with Procore or similar project management software is a strong plus.
• Strong attention to detail and organizational skills.
• Demonstrated initiative and ability to follow through on tasks independently.
• Excellent time management skills with a proven ability to meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with diverse teams.
• Bachelor’s degree in construction management, business administration, or a related field is preferred but not required.
• Familiarity with construction processes, terminology, and workflows.
• Ability to adapt to changing priorities and handle multiple tasks simultaneously.
• Proactive problem-solving mindset and a commitment to delivering high-quality results.

Seniority Level: Mid-Level

Location: Phoenix, AZ

Job Type: Full-Time

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