Project Coordinator

Evolution Health Group, LLC; Pearl River (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Qualifications

• Four-year bachelor’s degree.
• Strong verbal and written communication skills.
• Basic proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate planning, development, review, and management of all project components.
• Route projects between Account, Medical, Editorial, Creative, Web development and Meetings & Events teams, via routing system, obtaining internal approvals.
• Provide daily verbal and written updates with all internal stakeholders to ensure deadlines are met and to advise of progress, shifts in timelines or scope changes.
• Develop project timelines based on scope and keep them updated and accurate.
• Manage and organize electronic job folders and project files, ensuring client files are saved in the correct folder and shared as needed.
• Develop and distribute daily hot sheets outlining deliverables, due dates, and team responsibilities.
• Develop weekly status reports and recaps with next steps captured.
• Organize internal account team meetings and assist with external meeting arrangements.
• Understand the big picture of each project to proactively address potential issues.
• Lead the submission and management of content and assets according to required systems and processes.
• Assist with pulling weekly finance reports for the account team.
• Coordinate with external vendors based on project specifications.
• Support the account team with special projects and client-related deliverables.
• Execute all administrative responsibilities (timesheets, status updates) in timely and detailed manner.

Skills

Verbal and written communication

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Perfect entry level opportunity in a great medical communication's agency with potential for growth and career development! This is an in-office based role located in Pearl River, NY

Evolution Health Group is a full-service, integrated healthcare communications agency which has broad strategic capabilities and consists of 4 main divisions,

• Evolution Medical Communications – thought leaders in promotional medical education, including P2P engagement strategy from pre-launch to LOE
• Maestro360 – leaders in program execution of meetings, events and conventions
• blulava – experts with respect to optimizing the customer engagement experience through technology
• Darwin Academy – dedicated to providing novel, interactive peer to peer education

We have been evolving (no pun intended) and growing since 2005. We take pride in our strategic partnerships with our clients and working with transformative therapies. We are proud of our diverse culture that inspires great work. EHG offers comprehensive benefits, cutting edge technology, both hybrid and remote work options, an office center with many amenities, and social action opportunities. Evolve with us (pun intended) and take the next step to boost your career.

Job Title: Project Coordinator

Job Purpose:

The Project Coordinator (PC) is responsible for driving the agency’s quality control measures, creation of project timelines/workplans, and ensuring materials are routed through the agency in accordance with agency SOPs. The PC is the central point of contact for Account Services, Creative Services, Editorial Services, Medical Services, Web Services and Meetings & Events Services, ensuring smooth workflow by establishing priorities and following up with each team member/department throughout all phases of a project. The PC fully understands Agency and Client processes and ensures team members adhere to these procedures.

Responsibilities:

• Work under the direction of the Director, Project Coordination to support the planning, development, review, and management of all project components.
• Route all assigned projects between Account, Medical, Editorial, Creative, Web development and Meetings and Events teams, via electronic routing system, ensuring internal approvals are obtained.
• Provide daily communication (verbal and written) with all internal stakeholders to ensure deadlines are met throughout the project lifecycle to advise of project progress, shifts in timelines, changes in scope, and/or deliverables.
• Develop project timelines, based on project scope, and keep timelines updated and accurate.
• Manage and organize electronic job folders and project files on the network, ensuring client-provided files are saved in the correct folder; provide links to team members as necessary.
• Develop and distribute daily hot sheets outlining immediate project deliverables, due dates, and team member responsibilities.
• Develop weekly internal status reports and status recaps, paying close attention to ensuring next steps are appropriately captured.
• Organize internal account team meetings, medical team meetings and assist with arrangements for external meetings.Understand the “big picture” of each project to be able to proactively help identify potential issues and barriers to project execution according to the project plan/timeline.
• Lead the submission and management of content and project-related assets according to the client’s required systems and processes; includes LMR, PRC, MRC, compliance/regulatory reviews.
• Assist with pulling weekly finance reports for account team
• Coordinate with external vendors based on project specifications and needs.
• Support the account team, PMs specifically, with special projects, faculty/advisor communications, and client-related deliverables.
• Execute all aspects of administrative responsibilities (timesheets, status updates, etc.) in appropriately detailed and timely manner.

Qualifications:

• Four (4) year bachelor’s degree.
• Strong verbal and written communication skills.
• Basic proficiency level in the use of MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to work effectively under tight deadlines, while managing multiple project simultaneously.
• Strong organizational skills and attention to detail, with absolute commitment to quality.
• Ability to work independently in a fast-paced environment; self-motivated.
• Ability to participate and interact effectively with all members of the client team.
• Ability to be flexible and complete multiple tasks while managing a high volume of work.
• Proactive in learning new skills and applying them to project work.

Working Environment:

Normal office environment. May require regular afterhours evening and weekend work

EHG is an Equal Opportunity Employer. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status or any category or class of person protected by law.