Project Coordinator

Insight Global; Palo Alto (CA); On-site; USD 125,419,000 - 142,898,000; Full time

Job summary

Insight Global in Palo Alto, CA is seeking a Project Coordinator to organize projects, manage schedules, and coordinate activities across departments. You will liaise with customers, vendors, and internal teams to ensure resources are used effectively and milestones are documented.

You will lead workshops, present results, and handle administrative tasks, HR coordination, inventory, events, and inter-department support. A strong customer service mindset and excellent communication are essential.

Qualifications

• Strong scheduling, calendaring, and event coordination experience.
• Excellent time management and prioritization abilities.
• Effective communication and customer service mindset; stakeholder-facing.
• Experience working with SharePoint

Responsibilities

• Coordinate project schedules and ensure resources are utilized efficiently.
• Lead and facilitate workshops and committee meetings.
• Provide administrative support and manage paperwork flow.
• Coordinate HR tasks including evaluations and recruitment.
• Oversee supplies and inventory, and prepare facility reports.
• Manage events and internal communications; act as liaison with departments.
• Assist department onboarding and new hire resources.
• Participate in projects and meet deadlines.

Skills

Scheduling

Calendaring

Event coordination

Time management

Communication

Stakeholder-facing

Excel

PowerPoint

Education

Bachelor’s degree preferred

High school diploma or equivalent

Tools

SharePoint

Job description

Job Description

A large healthcare facility in Palo Alto is looking for a Project Coordinator to join their team to coordinate projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.

What you will do:

• Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.


• Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.


• Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork .


• Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.


• Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.


• Events Coordinator: Manages events.


• Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed – at the right place at the right time.


• Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.

Pay Range for this role is $43.77 - $49.87 per hour depending on years of experience and education.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• Strong scheduling, calendaring, and event coordination experience




• Excellent time management and prioritization skills




• Effective communication and strong customer service mindset (stakeholder-facing)




• Experience working with SharePoint




• High school diploma or equivalent - Proficiency in Microsoft Excel and PowerPoint




• Bachelor’s degree preferred