PROGRAM PROJECT COORDINATOR

LE0010 Stanford Health Care; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Stanford Health Care is seeking a Program Project Coordinator to act as an operational partner supporting Transportation Services, Grounds, and Facilities Operations. You will coordinate projects, support departmental programs, and work with cross‑functional teams to enhance service delivery and efficiency.

Under the Manager’s direction you will help manage financial and HR processes, lead workshops, and ensure timely documentation while fostering strong vendor and internal relationships across

Qualifications

• High school diploma or equivalent required.
• Bachelors Degree preferred.
• Two to five years of experience interacting with clients, customers and/or patients in a complex environment.
• Extensive knowledge and understanding of hospital and clinic organization preferred.
• Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
• Possesses an ability to manage multiple changing priorities.
• Must be able to take direction and work effectively both alone and collaboratively with others.
• Demonstrated ability to independently seek out and obtain information.
• Demonstrated ability to exercise good judgment and use discretion in confidential situations.
• Excellent written and verbal communication skills required.
• Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
• Exhibits a professional approach to work including a sense of responsibility for assigned duties.
• Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
• Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
• Demonstrated ability and interest in learning new software programs as required.
• Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
• Follows safety policies and procedures.
• Incorporates ergonomic principles in work habits.

Responsibilities

• Project Coordinator: Manages reporting and ensures company resources are utilized appropriately.
• Manages project schedules.
• Coordinates departmental project activities and ensures project phases are documented appropriately.
• Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity.
• Presents results and manages/facilitates individual workshops and committee meetings.
• Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
• Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team.
• Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department.
• Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
• Supplies and Inventory Management: Oversees equipment and supplies allocation.
• Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested.
• Tracks and presents cost management efforts to at departmental staff meetings.
• Events Coordinator: Manages events.
• Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance.
• Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication.
• Works with representatives from those departments to insure that quality work is completed on a timely basis.
• Ensures that new hires have resources as needed – at the right place at the right time.
• Other Duties: Participates in projects as assigned and completes within requested timeframes.
• Performs other related work as assigned.

Skills

Organizational skills

Problem solving

Communication skills

Time management

Microsoft Office

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Meridian phone system

Copiers

Fax

Job description

Day - 08 Hour (United States of America) As a Program Project Coordinator, you will serve as a vital operational partner supporting Transportation Services, Grounds, and Facilities Operations initiatives. In this highly collaborative role, you will coordinate projects, support departmental programs, and work alongside cross-functional teams to improve processes and enhance service delivery. From managing operational priorities to helping execute strategic initiatives, you will play a key role in ensuring transportation and facilities services run efficiently while contributing to projects that have a direct impact on the organization and the communities it serves.

The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at: Facilities Services | Stanford Health Care The Real Estate, Transportation & Strategy business unit oversees the strategic management of real estate, transportation services, exterior management, and facilities business and strategic initiatives at Stanford Health Care. By managing a diverse real estate portfolio and providing essential transportation solutions, they enhance operational efficiency and support the organization's mission through effective budgeting and strategic initiatives. Transportation Services provides parking and transportation solutions for patients, visitors, and staff at Stanford Health Care. This team manages parking facilities, offers sustainable commuting options, and ensures efficient transportation across all locations. This is a Stanford Health Care job.

A Brief Overview

Under the direction of the Manager, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.

What you will do

• Project Coordinator: Manages reporting and ensures company resources are utilized appropriately.
• Manages project schedules.
• Coordinates departmental project activities and ensures project phases are documented appropriately.
• Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity.
• Presents results and manages/facilitates individual workshops and committee meetings.
• Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
• Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team.
• Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department.
• Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
• Supplies and Inventory Management: Oversees equipment and supplies allocation.
• Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested.
• Tracks and presents cost management efforts to at departmental staff meetings.
• Events Coordinator: Manages events.
• Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance.
• Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication.
• Works with representatives from those departments to insure that quality work is completed on a timely basis.
• Ensures that new hires have resources as needed – at the right place at the right time.
• Other Duties: Participates in projects as assigned and completes within requested timeframes.
• Performs other related work as assigned.

Locations

Stanford Health Care

Education Qualifications

• High school diploma or equivalent required.
• Bachelors Degree preferred.

Experience Qualifications

Two to five years of experience interacting with clients, customers and/or patients in a complex environment.

Required Knowledge, Skills and Abilities

Extensive knowledge and understanding of hospital and clinic organization preferred. Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks. Possesses an ability to manage multiple changing priorities. Must be able to take direction and work effectively both alone and collaboratively with others. Demonstrated ability to independently seek out and obtain information. Demonstrated ability to exercise good judgment and use discretion in confidential situations. Excellent written and verbal communication skills required. Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others. Exhibits a professional approach to work including a sense of responsibility for assigned duties. Prepares and manages accurate file systems in a manner that is consistent with standard office practice. Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals. Demonstrated ability and interest in learning new software programs as required. Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc. Follows safety policies and procedures. Incorporates ergonomic principles in work habits.

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus