Project Coordinator

Orbital Engineering, Inc.; Pittsburgh (Allegheny County); Remote; USD 36,000 - 78,000; Full time

Job summary

Orbital Engineering, Inc. is seeking a Project Coordinator to support the execution of utility engineering and construction projects in a remote, U.S.-based role.

You will handle notifications, work orders, invoicing, and financial reports, and transmit deliverables to clients. You will provide administrative support to project teams, coordinate with vendors, maintain files, and assist with project life cycle activities using Orbital project management software.

Qualifications

• Advanced computer skills for Microsoft Office Suite required.
• Associates degree in relevant field or equivalent job experience required; Bachelor’s degree is a plus.
• Effective written and oral communication and interpersonal skills.
• Ability to communicate effectively with people individually and in groups, including external partners and internal team members.
• Strong organizational skills with proven experience prioritizing work and coordinating multiple projects.
• Ability to work independently and contribute administrative support to teams.
• Reasoning skills and ability to solve practical problems.
• Experience with Deltek Vantagepoint preferred.
• PMI certification preferred or knowledge of project management principles and processes is helpful.
• EXCEL – Moderate to Advanced user is preferred.
• Previous project or account management experience as a customer main point of contact is beneficial.
• Experience with project start-up or close-out activities is preferred.
• This position requires the ability to pass a post-offer drug (including marijuana) and alcohol test.

Responsibilities

• Provides administrative support to project team members.
• Supports team in maintaining project related files, coordinating with vendors, invoicing, and managing purchase orders.
• Supports project life cycle activities, including responsibilities related to Orbital project management software.
• Regularly utilizes internal software packages to complete daily responsibilities in the engineering design workflow process.
• Collaborate with Project Managers to ensure deadlines and constraints are met according to internal standards.
• Assist with internal and external reporting of project status KPIs.
• Coordinate and compile input from team members and various project reports to establish project plans and milestones.
• Communicate with clients and co-workers to reconcile project overages and take corrective action.

Skills

MS Office Suite

Excel – Moderate to Advanced

Written and verbal communication

Organizational skills

Project coordination experience

Customer liaison experience

Deltek Vantagepoint

PMI certification knowledge

Education

Associates degree in relevant field or equivalent

Bachelor’s degree preferred

Tools

Deltek Vantagepoint

Job description

Job DescriptionOrbital is seeking a

Job TitleProject CoordinatorLocation:Remote (U.S. based)FLSA ClassificationNon-exemptJob DescriptionOrbital is seeking a Project Coordinator to support the execution of utility engineering and construction projects in a REMOTE WORK role. This position will directly support projects for multiple departments as new projects develop. The work may include creation of notifications, work orders, invoicing, and financial reports, as well as transmitting deliverables to our Clients.

Essential Functions

• Provides administrative support to project team members
• Supports team in maintaining project related files, coordinating with vendors, invoicing, and managing purchase orders
• Supports project life cycle activities, including responsibilities related to Orbital project management software
• Regularly utilizes internal software packages to complete daily responsibilities in the engineering design workflow process
• Collaborate with Project Managers to ensure their projects are being executed according to proposed deadlines and constraints, and internal standards
• Assist with both internal and external reporting of project status KPIs
• Coordinate and compile input from team members and various project reports to establish appropriate project plans, checkpoints and processes to meet project milestones, financial metrics and requirements
• Communicate with others, including co-workers and clients, to reconcile project overages taking any corrective action required
• Assist management in the execution of internal QMS program to ensure first time quality in project management
• May be required to regularly interact with client personnel

Other DutiesPlease note that this job posting does not list all duties and responsibilities that are required of this job. Duties and responsibilities may change at any time with or without notice.

Qualifications

• Advanced computer skills for Microsoft Office Suite required
• Associates degree in relevant field or equivalent job experience required, Bachelor’s degree is a plus
• Effective written and oral communication and interpersonal skills
• Ability to communicate effectively with people individually and in groups, including external partners and internal team members
• Strong organizational skills with proven experience prioritizing work and coordinating multiple projects simultaneously
• Ability to work independently and contribute administrative support to teams
• Reasoning skills and ability to solve practical problems
• Experience with Deltek Vantagepoint preferred
• PMI certification preferred or knowledge of project management principles and processes is helpful
• EXCEL – Moderate to Advanced user is preferred
• Previous project or account management experience as a customer main point of contact is beneficial
• Experience with project start-up or close-out activities is preferred
• This position requires the ability to pass a post-offer drug (including marijuana) and alcohol test in compliance with Federal regulations and is also subject to random testing as a condition of continued employment.

Location Note:This is a remote position. Compensation is based on market data and internal equity and may vary depending on the candidate’s location.

Salary Range$36,000-78,000 annually (based on experience, qualifications, and location)

BenefitsA commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and a comprehensive benefits package designed to support your health, financial security, and work-life balance. Our benefits include medical, dental, vision, and prescription drug coverage; a 401(k)-retirement savings plan; and supplemental insurance options. We also provide company-paid life and AD&D insurance, company-paid short-term disability coverage, company-paid maternity and bonding leave, and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.

About OrbitalPowered by People, Driven by Solutions Since 1969, Orbital has been specializing in project development, project execution and asset management for the heavy industrial sectors and utilities. Our regional offices, hands-on mentality, and world-wide integrated teams provide an ability to leverage subject matter experts and industry best-practices wherever a project may lie geographically. Our focus steadfastly remains on finding and delivering the best solution, regardless of where that team sits across our organization. At Orbital, our power is our people.

Equal Opportunity StatementWe are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.