Project Coordinator

Jobgether; Oregon; Hybrid; USD 48,000 - 65,000; Full time

Benefits offered by this job

Remote-first

Home office support

Flexible culture

Meaningful work

Collaborative environment

Equal employment opportunities

Accommodations available

Job summary

Jobgether is seeking a Project Coordinator in the United States to support statewide computer-based assessment programs. You will assist program managers, maintain project documentation, and coordinate meetings with educators and state representatives.

The role emphasizes strong communication, organization, and independent work in a remote-first environment. Responsibilities include UAT support, preparing reports, and ensuring timely delivery of project milestones.

Qualifications

• Bachelor's degree or 2–4 years of equivalent professional experience in project coordination, administrative support, operations, or related area.
• Excellent written and verbal communication abilities, with confidence interacting with internal stakeholders, external clients, state representatives, and educators.
• Strong organizational and time-management skills, with the ability to coordinate multiple activities and meet deadlines.
• High level of accuracy and attention to detail when preparing documentation, tracking project activities, and supporting deliverables.
• Experience using Microsoft Office applications to prepare documents, spreadsheets, presentations, and other administrative materials.

Responsibilities

• Provide project coordination support to program managers and project team members, ensuring deliverables are communicated, monitored, and completed within timelines.
• Manage project documentation, including agendas, minutes, issue logs, tracking documents, and other records.
• Coordinate virtual and on-site meetings and events, preparing materials and schedules as needed.
• Facilitate stakeholder communication among internal teams, state representatives, and educators.
• Support customer documentation such as user guides, assessment manuals, and brochures.
• Assist with software testing activities, including UAT, collecting client feedback, and tracking resolutions.
• Prepare reports and presentations to facilitate decision-making and communication.
• Monitor project progress and follow up with stakeholders to address actions and requirements.
• Work independently, proactively seeking opportunities to support project goals and collaborate with cross-functional teams.

Skills

Strong communication

Organization

Attention to detail

Problem solving

Multitasking

Independent work

Team collaboration

Adaptability

Time zone availability

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Coordinator based in the United States.

The Project Coordinator will play an essential role in supporting the successful planning, coordination, and execution of large-scale statewide computer-based assessment programs. Working closely with project managers, internal teams, and state-level clients, you will help ensure that project activities, deliverables, and deadlines are effectively managed. You will oversee administrative and operational tasks, coordinate meetings, maintain project documentation, and facilitate communication between stakeholders. You will also contribute to software testing activities, documentation updates, and the preparation of reports and presentations. This position is ideal for an organized, detail-oriented professional who enjoys multitasking, problem-solving, and collaborating with diverse teams. Offering a remote-first working environment, the role provides an opportunity to contribute to meaningful educational initiatives that support educators and students.

Accountabilities:

Provide project coordination support:

Assist program managers and project team members with day-to-day administrative and operational activities, ensuring project deliverables are communicated, monitored, and completed within established timelines.

Manage project documentation:

Organize, maintain, and update project management materials, including meeting agendas, official minutes, issue logs, tracking documents, and other essential project records.

Coordinate meetings and events:

Provide logistical and administrative support for virtual and on-site meetings, including preparing materials, coordinating schedules, and attending client meetings when required.

Facilitate stakeholder communication:

Maintain effective communication with internal teams, state representatives, and educators, responding to inquiries, addressing concerns, and ensuring information is shared accurately and efficiently.

Support customer documentation:

Update and maintain customer-facing materials, including software user guides, assessment administration manuals, brochures, and other supporting documentation.

Assist with software testing activities:

Coordinate user acceptance testing and software specification verification, collect and organize client feedback, and track responses and issue resolutions with relevant internal functional teams.

Prepare reports and presentations:

Support the development, production, and assembly of reports, proposals, presentations, and meeting materials to facilitate project communication and decision-making.

Monitor project progress:

Track assigned tasks and follow up with relevant stakeholders to ensure outstanding actions, deliverables, and project requirements are addressed on time.

Work independently and proactively:

Manage delegated responsibilities with minimal supervision, anticipate project needs, identify opportunities to provide additional support, and proactively seek new assignments.

Contribute to team collaboration:

Work closely with project management and cross-functional teams to maintain operational efficiency, support project objectives, and ensure a consistent client experience.

Requirements:

Education and experience:

Bachelor's degree in a relevant field or 2–4 years of equivalent professional experience in project coordination, administrative support, operations, or a related area.

Communication skills:

Excellent written and verbal communication abilities, with confidence interacting professionally with internal stakeholders, external clients, state representatives, and educators.

Organizational abilities:

Strong organizational and time-management skills, with the ability to coordinate multiple activities, manage competing priorities, and meet deadlines.

Attention to detail:

High level of accuracy and attention to detail when preparing documentation, tracking project activities, managing records, and supporting deliverables.

Problem-solving skills:

Strong analytical and problem-solving abilities, combined with the initiative to identify issues, follow up on outstanding matters, and support effective resolutions.

Multitasking capabilities:

Ability to manage several assignments simultaneously while maintaining productivity, accuracy, and quality.

Technical proficiency:

Experience using Microsoft Office applications, including tools for preparing documents, spreadsheets, presentations, and other administrative materials.

Independent working style:

Ability to work effectively with minimal direction, take ownership of assigned responsibilities, and proactively identify areas where additional support is needed.

Teamwork:

Strong interpersonal skills and the ability to collaborate effectively with colleagues across different functions and communicate with diverse stakeholders.

Adaptability:

Comfortable working in a remote-first environment, participating in virtual meetings, and adjusting to changing project priorities and operational requirements.

Availability:

Ability to work during Central Time Zone business hours is preferred.

Travel requirements:

Willingness and ability to travel approximately once per quarter for client meetings or other project-related activities.

Remote work requirements:

Reliable cable or fiber-optic broadband internet connection with minimum speeds of 10 Mbps download and 5 Mbps upload.

Virtual collaboration:

Comfortable participating in video-based interviews and regular virtual meetings with the camera on. The use of unauthorized note-taking, reference, or AI-powered tools during interviews and selection activities is prohibited unless prior written approval has been obtained. Reasonable accommodations and exceptions may be discussed in advance.

Benefits:

Remote-first work environment:

Fully remote working arrangements designed to provide flexibility, autonomy, and a healthy work-life balance.

Home office support:

Financial reimbursement to help cover the costs of setting up and equipping your remote workspace.

Flexible working culture:

A results-oriented environment built on trust, collaboration, and the flexibility to work effectively from different locations.

Meaningful work:

Opportunity to contribute to statewide educational assessment programs that support educators, students, and educational institutions.

Collaborative culture:

Work alongside diverse, cross-functional teams in an inclusive environment that values different backgrounds, ideas, and experiences.

Equal employment opportunities:

All qualified applicants are considered without discrimination based on race, color, age, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, protected veteran status, disability, or genetic information.

Accessibility and accommodations:

Reasonable accommodations are available for qualified individuals with disabilities throughout the recruitment process and during employment.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice:

By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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