Project Coordinator

Sciens Building Solutions; Novi (MI); Sur place; USD 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Paid time off

Holidays

401(k) matching

Short/Long term disability

Medical, dental, vision plans

Life insurance

Professional development

Résumé du poste

Sciens Building Solutions is seeking a Project Coordinator to support fire and security project businesses. You will work with project managers, field technicians, and team members to help ensure projects are completed on time and on budget.

Responsibilities include preparing documents, tracking submittals, supporting sales and operations, coordinating schedules, and assisting with billing and permits. A strong emphasis on customer satisfaction and organized project administration is essential.

Qualifications

• High school diploma or equivalent.
• 1–2 years of construction administrative assistant experience preferred.
• Excellent customer service and follow up skills.
• Strong organizational skills.
• Sound decision-making skills.
• Positive attitude and ability to motivate others.
• Ability to escalate difficult inquiries to managers.
• Strong written and verbal communication skills.

Responsabilités

• Prepare registration, pre-qualification, bid documents, bond orders, project documents, and closeouts.
• Create and track project submittal packages.
• Support sales and operations teams.
• Coordinate daily schedule changes.
• Track and report change orders and project closeouts.
• Assist with project billing and status reviews.
• Assist PM with material requisition, tracking, and delivery.
• Coordinate material delivery schedule and maintain backorder logs.
• Coordinate between solutions and service departments for handover.
• Maintain master list of tools for each technician.
• Coordinate with purchasing for tools replacement or additions.
• Assist operations with accounts receivable issues.
• Track and submit project permits.
• Attend monthly WIP meetings and record action items.
• Assist with general administrative tasks as needed.

Connaissances

Customer service

Organization

Decision making

Communication

Motivation

Problem escalation

Independent work

Formation

High school diploma or equivalent

Description du poste

Sciens Building Solutions is seeking a Project Coordinator responsible for supporting our fire and security project businesses. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The Project Coordinator will track and document various elements of our projects while focusing on achieving a high level of customer satisfaction.

WHAT YOU'LL BE DOING (and doing well!)

• Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts.
• Creation and tracking of project submittal packages.
• Provide support to both sales and operations teams.
• Coordinate daily schedule changes to address customer and company needs.
• Track and report on change orders and project closeouts.
• Assist with project billing and status reviews.
• Assist project manager with material requisition, tracking, and delivery.
• Coordinate and maintain project material delivery schedule.
• Maintain a log of back ordered material with expected deliver dates.
• Coordinate between solutions and service departments to ensure a smooth handover of projects.
• Maintain a master list of company-supplied tools for each solutions technician.
• Coordinate with purchasing for any replacement or additional tools required.
• Assist operations manager with accounts receivable issues.
• Track and submit for Project Permits.
• Participate in monthly WIP meetings and take notes and distribute action items.
• Assist with various administrative tasks as needed.

WHAT WE LIKE ABOUT YOU

• High school diploma or equivalent.
• 1-2 years of construction administrative assistant experience preferred.
• Excellent customer service and follow up skills.
• Strong organizational skills.
• Possess sound decision-making skills.
• Ability to encourage and motivate people with a positive attitude.
• Ability to escalate difficult inquiries or problems to managers.
• Strong communication and reading skills, along with excellent organizational abilities.
• Ability to complete projects independently.
• Reliable transportation, driver’s license, insurance.

WHAT WE'RE BRINGING TO THE TABLE

• Competitive salary based on qualifications.
• Paid time off plan and holidays.
• 401(k) matching.
• Short term and long-term disability.
• Medical, dental, and vision plans with options.
• Life insurance.
• Professional career development opportunities.