Project Coordinator 2

Elite Fire Safety LLC; Novi (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Disability insurance

Health insurance

Life insurance

Professional development

Tuition reimbursement

Job summary

Sciens Building Solutions seeks a Project Coordinator to support our fire and security project teams. You will work with project managers, field technicians, and others to keep projects on time and on budget, tracking documents and ensuring customer satisfaction.

Responsibilities include managing submittals, schedules, change orders, billing support, and material logistics. Strong organization, communication, and independent work ability are essential.

Qualifications

• High school diploma or equivalent.
• 1-2 years of construction administrative assistant experience preferred.
• Intermediate computer skills, including Microsoft Office, required.
• Excellent customer service and follow up skills.
• Strong organizational skills.
• Possess sound decision-making skills.
• Ability to encourage and motivate people with a positive attitude.
• Strong communication and reading skills, along with excellent organizational abilities.
• Ability to complete projects independently.
• Reliable transportation, driver's license, insurance.

Responsibilities

• Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts.
• Creation and tracking of project submittal packages.
• Provide support to both sales and operations teams.
• Coordinate daily schedule changes to address customer and company needs.
• Track and report on change orders and project closeouts.
• Assist with project billing and status reviews.
• Assist project manager with material requisition, tracking, and delivery.
• Coordinate and maintain project material delivery schedule.
• Maintain a log of back ordered material with expected deliver dates.
• Coordinate between solutions and service departments to ensure a smooth handover of projects.
• Maintain a master list of company-supplied tools for each solutions technician.
• Coordinate with purchasing for any replacement or additional tools required.
• Assist operations manager with accounts receivable issues.
• Track and submit for Project Permits.
• Participate in monthly WIP meetings and take notes and distribute action items.
• Assist with various administrative tasks as needed.

Skills

Customer service

Organizational skills

Decision making

Communication

Reading skills

Independent work

Follow-up

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

THE POSITION IN A NUTSHELL

Sciens Building Solutions is seeking a Project Coordinator responsible for supporting our fire and security project businesses. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The Project Coordinator will track and document various elements of our projects while focusing on achieving a high level of customer satisfaction.

WHAT YOU'LL BE DOING (and doing well!)

• Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts.
• Creation and tracking of project submittal packages.
• Provide support to both sales and operations teams.
• Coordinate daily schedule changes to address customer and company needs.
• Track and report on change orders and project closeouts.
• Assist with project billing and status reviews.
• Assist project manager with material requisition, tracking, and delivery.
• Coordinate and maintain project material delivery schedule.
• Maintain a log of back ordered material with expected deliver dates.
• Coordinate between solutions and service departments to ensure a smooth handover of projects.
• Maintain a master list of company-supplied tools for each solutions technician.
• Coordinate with purchasing for any replacement or additional tools required.
• Assist operations manager with accounts receivable issues.
• Track and submit for Project Permits.
• Participate in monthly WIP meetings and take notes and distribute action items.
• Assist with various administrative tasks as needed.

WHAT WE LIKE ABOUT YOU

• High school diploma or equivalent.
• 1-2 years of construction administrative assistant experience preferred.
• Intermediate computer skills, including Microsoft Office, required.
• Excellent customer service and follow up skills.
• Strong organizational skills.
• Possess sound decision-making skills.
• Ability to encourage and motivate people with a positive attitude.
• Ability to encourage and motivate people with a positive attitude.
• Strong communication and reading skills, along with excellent organizational abilities.
• Ability to complete projects independently.
• Reliable transportation, driver's license, insurance.

WHAT WE'RE BRINGING TO THE TABLE

• Competitive salary based on qualifications.
• Paid time off plan and holidays.
• 401(k) matching.
• Short term and long-term disability.
• Medical, dental, and vision plans with options.
• Life insurance.
• Professional career development opportunities.
• Tuition reimbursement.

Thank you for considering a career with Sciens Building Solutions! We're excited about your interest in joining our team and look forward to learning more about you. "Sciens" is Latin for "knowledgeable and skilled." We take that definition to heart by using our collective experience to do meaningful work in the world- protect people and property through sophisticated life safety, security, communication and electrical systems.