Project Coordinator

Civil Air Patrol, Inc.; Northern (KY); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Health coverage

401(k) with employer match

Paid time off

Job summary

The Civil Air Patrol in Maxwell AFB, Alabama seeks a Project Coordinator to plan, coordinate, track, and execute department initiatives within Marketing & Strategic Communications. You will maintain project visibility, manage dashboards and status reports, and collaborate with volunteers and staff to align with CAP objectives.

Two+ years of project coordination experience, strong organizational/communication skills, and proficiency with Microsoft 365 are required.

Qualifications

• Two or more years of experience in project coordination, administrative support, program support, operations, communications, or related field preferred.

Responsibilities

• Maintain a comprehensive view of department projects, initiatives, priorities, milestones, deliverables, risks, dependencies, and action items.
• Develop and maintain department and project dashboards, schedules, reports, and tracking tools; provide recurring status updates and briefings to department leadership.
• Schedule and coordinate project meetings, working sessions, and follow-up activities; document decisions, action items, and project outcomes.
• Track project budgets, vendor expenditures, contract milestones, procurement activities, and other assigned administrative requirements.
• Identify and communicate project risks, schedule conflicts, resource constraints, and other issues requiring leadership awareness or action.
• Support the development and continuous improvement of project management processes, workflows, documentation, and departmental operating practices.

Skills

Organizational skills

Communication

MS 365

Project management

Independent work

Tools

SharePoint

Excel

PowerPoint

Teams

Job description

Date Posted September 29, 2026 Expiration Date October 13, 2026 Type Full Time Location Civil Air Patrol
105 S Hansell St Bldg 714
Maxwell AFB, AL 36112-6332, US Salary Range 68,000 -78,000 per year

Requirements

Job Title:Project Coordinator
Salary: $68,000 - $78,000
Department: Marketing & Strategic Communications
Location: Maxwell AFB, AL (Remote Eligible)
Reports To: Senior Director, Marketing & Strategic Communications
Position Type: Full Time
Typical Hours: 40 Hours / Week
Required Travel: Yes, <=10%
Contractor:No
FLSA Status: Exempt
Remote Work Eligible: Yes
Closing Date: 13 October 2026

Join a mission-driven organization that supports Civil Air Patrol’s nationwide operations! We’re seeking a Project Coordinator to support the planning, coordination, tracking, and execution of projects within the Marketing & Strategic Communications Directorate. This position serves as a point of coordination for department initiatives, helping ensure projects remain organized, stakeholders remain informed, and priorities remain aligned with objectives. Working closely with department leadership, project owners, volunteer staff, and external stakeholders, the Project Coordinator maintains visibility into active projects, monitors progress against established goals and milestones, facilitates collaboration across departments, and provides regular reporting and status updates to leadership.

Salary Range: $68,000 - $78,000 (annually), based on experience and qualifications.

What You’ll Do

Maintain a comprehensive view of department projects, initiatives, priorities, milestones, deliverables, risks, dependencies, and action items

Develop and maintain department and project dashboards, schedules, reports, and tracking tools; provide recurring status updates and briefings to department leadership.

Schedule and coordinate project meetings, working sessions, and follow-up activities; document decisions, action items, and project outcomes.

Track project budgets, vendor expenditures, contract milestones, procurement activities, and other assigned administrative requirements.

Identify and communicate project risks, schedule conflicts, resource constraints, and other issues requiring leadership awareness or action.

Support the development and continuous improvement of project management processes, workflows, documentation, and departmental operating practices.

What We’re Looking For

Experience: Two or more years of experience in project coordination, administrative support, program support, operations, communications, or a related field preferred.

Technical Skills

Strong organizational, planning, and time management skills with the ability to manage multiple priorities, deadlines, and details simultaneously.

Excellent written and verbal communication skills, with the ability to work effectively with stakeholders across departments and organizational levels.

Proficiency with Microsoft 365 applications, including Teams, Outlook, Excel, PowerPoint, and SharePoint; experience with project management and collaboration platforms preferred.

Demonstrated judgment, professionalism, discretion, and commitment to ownership, follow-through, and continuous improvement.

Ability to work independently while maintaining effective collaboration within a distributed team environment.

Certifications: None

Other: Valid driver's license; ability to pass a comprehensive background check.

Why You’ll Love It Here

Impact a national organization dedicated to serving our communities, saving lives, and shaping futures.

Experience a workplace defined by high morale and genuine enthusiasm.

Work in a collaborative environment with opportunities for professional growth.

Comprehensive Health Coverage: Medical, dental, and vision plans.

Flexible Spending Accounts: Health and dependent care.

Retirement Savings: 401(k) with employer match.

Paid Time Off: Generous vacation, sick and personal leave, and holidays.

Professional Development: Training programs and certification support.

Life Insurance: Employer-paid coverage.

Supplemental Insurance: Disability, critical illness, accident, and hospital indemnity.

Discover Montgomery, Alabama

Montgomery isn’t just the capital of Alabama—it’s a city rich in history and full of modern charm. Here’s why you’ll love living and working here:

Affordable Living: Cost of living is about 12-14% lower than the national average, with housing costs nearly 25% lower than average.

Historic & Cultural Significance: Walk in the footsteps of Rosa Parks and Dr. Martin Luther King Jr. at civil rights landmarks, museums, and memorials.

Thriving Downtown: A revitalized riverfront district with trendy restaurants, coffee shops, and arts venues like the Alabama Shakespeare Festival and Montgomery Museum of Fine Arts.

Outdoor Recreation: Enjoy scenic views along the Alabama River, Riverfront Park, and nearby hiking trails.

Education & Community: Home to top colleges like Auburn University at Montgomery and Alabama State University, plus a strong sense of Southern hospitality.

Central Location: Easy access to Birmingham, Atlanta, and Gulf Coast beaches for weekend getaways.

Montgomery blends Southern charm, cultural depth, and affordability, making it an ideal place to build your career and enjoy life.

Why Work for Civil Air Patrol

At Civil Air Patrol (CAP), you are joining a mission-driven national organization working to save lives, strengthen communities, and shape the next generation of leaders. As the official civilian auxiliary of the U.S. Air Force, CAP blends the purpose of public service with the innovation and agility of a modern nonprofit. Every role contributes directly to meaningful service in America’s communities.

Our people advance youth development, aerospace education, and provide trusted emergency response mission support for military, civil, and government agencies. Working at CAP means collaborating with passionate professionals and skilled volunteers across all 50 states, U.S. territories, and more than 1,400 communities.

We offer an environment where your work makes a visible impact. Employees support first responders after natural disasters, contribute to Air Force-assigned missions, and empower thousands of cadets nationwide. You will be part of a team committed to service, innovation, and continuous learning, with opportunities to grow your career while supporting critical community and national needs.

If you want a career with purpose, teamwork, and the chance to make a difference every day, Civil Air Patrol is where your work truly matters.

Background Check:The successful completion of a comprehensive background check is mandatory for this role. This is a critical component of our child protection policy and our commitment to providing a safe environment for minors.