Project Coordinator

Columbia University Facilities & Operations; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Columbia University Facilities & Operations seeks a Project Coordinator to support regulatory compliance and design initiatives. You will manage multiple projects with competing priorities, ensuring timely, accurate outcomes and maintaining discretion with confidential information.

You will research issues with NYC DOB and other agencies, evaluate options, and develop implementation plans. Collaboration with Finance and Compliance is essential to mitigate items and present materials for

Qualifications

• Bachelor's degree or equivalent and relevant administrative/regulatory experience.
• Excellent interpersonal, judgment, and tact when dealing with professionals.
• Strong communications skills for interacting with administration, faculty, students, and the public.
• Ability to manage multiple tasks in a fast-paced, team-oriented environment.
• Demonstrated ability to direct multiple projects and handle confidential information.

Responsibilities

• Provide comprehensive support on regulatory and compliance topics, including DOB and housing agencies.
• Evaluate regulatory issues, propose corrective actions, and coordinate with Finance and Compliance.
• Prepare and issue RFPs, organize floor plans, and manage technical information.
• Plan and ensure schedules for executives and residential construction management staff.

Skills

Interpersonal skills

Communication

Time management

Attention to detail

Regulatory knowledge

Project coordination

Written & verbal communication

Education

Bachelor's degree

Tools

PowerPoint

Canva

Power BI

Job description

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000-$85,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Associate Director of Design and Regulatory Compliance, the Project Coordinator works independently on multiple projects and departmental initiatives with competing priorities, ensures project completion in a timely and accurate manner and with utmost discretion. The Project Coordinator prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

The Project Coordinator provides comprehensive support on a wide range of topics, including but not limited to conducting research on regulatory and compliance issues, such as violations, open applications based on the NYC Department of Buildings, NYC Housing Preservation and Development and other regulatory agencies. Evaluates regulatory and compliance issues affecting the residential construction portfolio, assesses alternative approaches, and develops recommendations regarding corrective actions and implementation priorities. Collaborates with the Finance and Compliance Departments within the University to have those items mitigated and resolved. Manages the organization and presentation of technical information compiled by the team.

The Project Coordinator prepares and issues Requests for Proposals for work in the portfolio geared at ensuring regulatory compliance, ensuring that the floor plans for the portfolio are organized, accurate and up to date.

The Project Coordinator works independently on multiple projects and departmental initiatives with competing priorities as well as perform daily tasks with confidentiality; Ensures project completion in a timely and accurate manner and with utmost discretion. The Project Coordinator prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

The Project Coordinator independently researches and analyzes associated issues and compiles materials needed for presentations and for decision-making purposes. Works collaboratively with the Team to develop and maintain systems and procedures that ensure the most efficient functioning of the department services.

Responsibilities

• Provides comprehensive support on a wide range of topics, including but not limited to, conducts research on regulatory and compliance issues, such as violations, open applications based on the NYC Department of Buildings, NYC Housing Preservation and Development and other regulatory agencies.
• Evaluates regulatory and compliance issues affecting the residential construction portfolio, assesses alternative approaches, and develops recommendations regarding corrective actions and implementation priorities. Collaborates with the Finance and Compliance Departments within the University to have those items mitigated and resolved. Manages the organization and presentation of technical information compiled by the team.
• Works independently on multiple projects and departmental initiatives with competing priorities while handling sensitive and confidential information with the utmost discretion. This role ensures the timely and accurate completion of projects, effectively prioritizes conflicting demands, handles matters proactively and expeditiously, and follows through on initiatives to successful completion, often under tight deadlines and significant time pressures.
• Responsible for managing all critical aspects and deliverables with a hands-on approach, including but not limited to, regulatory, compliance and design oversight using sound judgment in determining priorities and presentation material for the technical aspects of the portfolio. The Senior Coordinator plans, executes and ensures the schedules of, Executive Director(s), Director(s) and other Residential Construction management staff are followed and respected.

Minimum Qualifications

• Bachelor's degree and/or the equivalent required; Two years of relevant administrative and regulatory experience required.
• Excellent interpersonal skills, judgment and tact in dealing with professionals at all levels required.
• Exceptional communications skills, including the ability to effectively interact with University administration, faculty, students and the general public necessary.
• Must be flexible yet thorough, and possess the ability to manage multiple tasks efficiently while working productively in a fast-paced, team-oriented environment.
• Demonstrated ability to effectively manage and direct multiple projects simultaneously necessary.
• Strong computer skills required.
• Ability to work under changing deadline pressure, attention to detail and critical thinking and proven ability to work in client-service environment required

Preferred Qualifications

• Experience working as an expeditor, or working with Department of Buildings regulatory or compliance.
• Experience creating and managing presentations of technical, regulatory and compliance data using PowerPoint, Canva, power BI and or other presentation platforms.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.