Senior Project Administrator

City of New York; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

The NYC Department of Design and Construction, Division of Infrastructure, is seeking a Senior Project Administrator to join the Program Management Unit in Manhattan/Citywide. The successful candidate will monitor progress, track critical issues, and ensure projects stay on schedule through design and construction phases.

The role involves coordinating document preparation, engaging with community boards, elected officials, and client agencies; managing design and pre-construction activities,

Qualifications

• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office and AutoCAD.
• Project management knowledge relevant to infrastructure work (roadway, sewer, water main).
• Detail oriented with ability to manage multiple multi-trade projects on schedule.
• Knowledge of City infrastructure specifications, design and construction practices.
• Env SP credential and Primavera P6 scheduling knowledge is preferred.
• Valid NY driver’s license (optional but recommended).
• Personal vehicle is optional.

Responsibilities

• Monitor progress through the project scope development, design and construction phases to keep projects on or ahead of schedule.
• Maintain accurate project data in the agency database throughout the project life cycle.
• Prepare project documents during pre-design, design and construction; notify community boards and officials of status.

Skills

Verbal and written communication

Microsoft Office

AutoCAD

Tools

Microsoft Office

AutoCAD

Job description

Hours: Full-Time Position - 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only candidates who are permanent in the Construction Project Manager title or those who took and passed the Open-Competitive exam #3042 or 5058 may apply. Please include a copy of your Notice of Results, Proof of Filing, or indicate if you are permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The NYC Department of Design and Construction, Division of Infrastructure is currently seeking a Senior Project Administrator to join the Program Management Unit - Programs / Manhattan/Citywide.

The successful candidate will report to a Deputy Director and will monitor, track progress, identify and follow up on critical issues through the project scope development, design, and construction phase to assure projects are on or ahead of the specified schedule; maintain accurate information of the assigned projects in the agency’s database throughout the project life cycle; follow up on all issues concerning the pre-design and design phase of projects with the appropriate agencies and agency’s personnel - this includes issues such as the permits, railroad facilities, property acquisition, project funding, project mapping, and participate in meetings regarding the scope development, design and construction of the projects - this includes commitment plan, alignment, and bid opening, pre-award and pre-construction.

In addition, the selected candidate will coordinate the preparation of documents for the project, including preparing correspondence during the pre-design, design, and construction phase of the project; notifying the community boards and elected officials of project status; and interacting with client agencies.

Additionally, educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf.

CONSTRUCTION PROJECT MANAGER - 34202

Minimum Qualifications

• 1. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and five years of full-time satisfactory experience managing and/or inspecting one or more construction projects which must have a total cost of at least $300,000 for each of the five years of the required experience; or
• 2. One year of the experience as described in "1" above and a baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), in engineering, engineering technology, architecture, architectural technology, landscape architecture, construction, construction technology, or construction management; or
• 3. One year of the experience as described in "1" above and a valid license as a professional engineer, registered architect, or registered landscape architect, issued by a board of examining engineers, architects, or landscape architects duly established and qualified pursuant to the laws of any state or territory of the United States; or
• 4. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and a combination of at least two years of experience as described in "1" above and the education as described in "2" above to equal a total of five years of education and experience. Matriculation in an undergraduate college degree program as described in "2" above may be substituted for experience on the basis of 30 semester credits for one year of satisfactory full-time experience up to a maximum of three years of experience.
• 5. For Assignment to Level II, In addition to meeting the "Qualification Requirements" above, candidates must have one additional year of satisfactory full-time experience working in Assignment Level I; or one additional year of satisfactory full-time experience as described in "1" above.
• 6. For Assignment to Level III, in addition to meeting the Qualification Requirements for Construction Project Manager, candidates must have two additional years of satisfactory full-time experience working in Construction Project Manager Assignment Level I and II; or two additional years of satisfactory full-time experience as described in question "1" above and possess a motor vehicle driver license valid in the State of New York which must be maintained for the duration of employment noting that if you have moving violations, license suspension or an accident record, you may be disqualified.

Note: Candidates must specify for each construction project they worked on: a description of the construction project, the time period they worked on the construction project, and the type of work they performed. Candidates must also specify the money allotted for the project.

Driver License Requirement: At the time of appointment to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.

Preferred Skills

• 1. Outstanding verbal and written communication skills in English.
• 2. Proficiency in Microsoft Office and AutoCAD.
• 3. Project management knowledge relevant to infrastructure work (i.e., roadway, sewer, and/or water main).
• 4. Should demonstrate to be detail orientated, with the ability to manage projects and complete multiple multi-trade projects on schedule.
• 5. Knowledge of specifications methods, operations, design, and construction of the City’s infrastructure system and current engineering practices.
• 6. Proficient in Primavera P6 scheduling and Envision Sustainability Professional (ENV SP) credential (preferred).
• 7. Valid driver's license (optional but highly recommended).
• 8. Personal vehicle (optional).

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City Residency is not required for this position.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.