Project Coordinator

MSI General Corporation; Nashotah (WI); On-site; USD 52,000 - 76,000; Full time

Job summary

MSI General is a premier DESIGNBUILD commercial construction contractor seeking a Project Coordinator to support architects, engineers, project managers, estimators, and superintendents. The role involves organizing drawings, subcontracts, FWANs and permitting processes to ensure smooth project flow.

You will coordinate shop drawings, utility applications, record drawings, and project binders, while maintaining subcontractor contacts and assisting estimators.

Qualifications

• High School diploma or equivalent.
• 2-5 years of office administration experience.
• Associate’s Degree in Architecture/Drafting/Construction or equivalent.
• 6+ years of office administration experience.

Responsibilities

• Prepare, track and process subcontracts and field work authorization notices (FWANs).
• Receive, track and distribute shop drawings.
• Prepare, deliver and submit applications and drawings for state and local approvals, including technical review, plan commission, architectural review and common council.
• Prepare, deliver and submit gas, phone, electric and other utility service applications.
• Receive, coordinate and prepare Record Drawings and Project Completion Binder for distribution to project owner.
• Attend weekly company Job Progress meeting.
• Draft and/or process Subcontracts and Owner Change Orders.
• Maintain Subcontractor Contact Base in Outlook.
• Maintain Subcontractor List in Viewpoint and Autodesk Build.
• Process FWANs (Field Work Authorization Notices).
• Update project information on Job Progress Report.
• Support Estimators with miscellaneous duties/functions.
• Print construction drawings for Subcontractors and our Construction Team.
• Participate in weekly Estimating Team meetings.
• Participate in quarterly performance conversations with the Director of Preconstruction.

Skills

Office administration

Reading drawings

Time management

Multitasking

Education

High School diploma or equivalent

Associate’s Degree in Architecture/Drafting/Construction

Tools

Outlook

Word

Excel

Viewpoint

Smartsheet

Autodesk Build

Job description

• Employee Type Non-Exempt FT

Description

As a premier DESIGNBUILD commercial construction general contractor, MSI General delivers Single Source Responsibility™ to our clients. Our collaborative commitment is to consistently execute excellence in architectural design, project estimating, and construction management; this is what differentiates MSI General from our competition.

The MSI General Way is a unique, team-based manner in which we operate. We strive to embrace and demonstrate our Five Core Values of Integrity, Commitment, Trust, Passion, and Teamwork in all we accomplish, from our daily communications and decisions to our long-term goals and company vision. To consistently succeed as a team, our team members are held accountable while working with each other, our partners, and our clients. All team members are essential and expected to perform their individual responsibilities and represent our company with integrity and professionalism.

Position Description:

To expedite our unique DESIGNBUILD process, the Project Coordinator supports our architects, engineers, project managers, estimators and superintendents. The Project Coordinator compiles, organizes, and distributes drawings and plans, subcontracts, field work authorization notices and assists with the project permitting and utility application processes.

Key Responsibilities:

• Prepare, track and process subcontracts and field work authorization notices (FWANs)
• Receive, track and distribute shop drawings
• Prepare, deliver and submit applications and drawings for state and local approvals, including technical review, plan commission, architectural review and common council
• Prepare, deliver and submit gas, phone, electric and other utility service applications
• Receive, coordinate and prepare Record Drawings and Project Completion Binder for distribution to project owner

Required Qualifications:

• High School diploma or equivalent
• 2-5 years of office administration experience

Preferred Qualifications:

• Associate’s Degree in Architecture/Drafting/Construction or equivalent
• 6+ years of office administration experience

Additional Requirements:

• Experience using Outlook, Word, Excel, Viewpoint, Smartsheet and Autodesk Build
• Ability to read construction drawings
• Ability to manage time efficiently, multitask and stay organized
• Ability to comprehend and retain complicated information
• Ability to adapt easily to changes and demands
• Ability to work with diverse groups of people

Additional Responsibilities:

• Attend weekly company Job Progress meeting
• Draft and/or process Subcontracts and Owner Change Orders
• Maintain Subcontractor Contact Base in Outlook
• Maintain Subcontractor List in Viewpoint and Autodesk Build
• Process FWANs (Field Work Authorization Notices)
• Update project information on Job Progress Report
• Support Estimators with miscellaneous duties/functions
• Print construction drawings for Subcontractors and our Construction Team
• Participate in weekly Estimating Team meetings
• Participate in quarterly performance conversations with the Director of Preconstruction

MSI General’s Core Values

These five traits represent our company culture. It is expected that every team member embraces and demonstrates:
Integrity – We hold ourselves and one another accountable to the highest ethical standards.
Commitment – We prioritize our clients’ needs and ensure a safe work environment.
Teamwork – We build lasting relationships and accomplish our best work through collaboration, communication, responsibility, and respect.
Innovation – We are driven by creative problem-solving, process improvement, and lifelong learning.
Leadership – We deliver proven results through proactive planning, clear direction, thoughtful decisions, and steadfast follow-through.

EEO Statement:

MSI General provides Equal Employment Opportunity (EEO) without regard to race, religion, color, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, marital status, citizenship status, military or veteran status, genetic information, or any other status protected by applicable local, state, or federal law. This policy applies to all employees and job applicants.