Project Coordinator

MSI; Orange (CA); On-site; USD 53,000 - 59,000; Full time

Benefits offered by this job

Referral bonuses

Annual pay increases

Paid Time Off

Medical, Dental, and Vision Insurance

Company-paid Short Term and Long Term

Job summary

MSI, headquartered in Orange, California, seeks an Associate Project Coordinator to support project management from initiation to closeout. You will ensure quality, timeliness, and budget adherence while handling submittals and client communications.

The role requires a Bachelor’s degree (preferred), strong written and verbal communication, and proficiency in Microsoft Office, Excel, Outlook, and AutoCAD. Occasional travel to client sites is expected.

Qualifications

• Bachelor’s Degree in similar field (preferred).
• ACAD knowledge (preferred).
• Interpreting documents such as blue prints, RFI and specifications that are written is a requirement.
• Outstanding skills in written, verbal and presentations.
• Proficiency in Microsoft Office, Excel, Outlook, and AutoCAD.

Responsibilities

• Prepare and Process closeout and job set up documents.
• Maintain and follow important project documentation.
• Documentation must be processed in a timely and accurate manner.
• Process material tickets, change orders, and field tickets; enter in accounting system and update change order log.
• Project manager assembles submittals and communicates with clients through logs and follow-ups.
• Develop strategies for projects.
• Assist with purchase orders and tracking of invoices.
• Occasionally travel to meet at job sites and customer locations.

Skills

ACAD knowledge

Interpreting documents

Written & verbal communication

Meet deadlines

Team collaboration

Education

Bachelor’s Degree (preferred)

Tools

Microsoft Office

Excel

Outlook

AutoCAD

Job description

Summary: This position is responsible for assisting the Project manager complete projects. Projects involvement includes the start and completion of assignments. Assignments must be complete with quality, within deadline and its corresponding budget.

Work Hours: Monday to Friday from 08:00 AM to 05:00 PM, 2 Saturday(s) a month from 08:00 AM to 12:00 PM

Seniority Level: Associate

Employment Type: Full-time

Compensation: This hourly, non-exempt position pays from $25 to $28 per hour, with overtime compensated at 1.5 times the base rate. New hires usually earn between $53,000 and $59,200 annually, or more, depending on experience, overtime hours, and bonuses.

To perform this job successfully, the individual must be able to complete the following essential duties and responsibilities:

• Prepare and Process closeout and job set up documents
• Maintain and follow important project documentation such as limited to Letters-of-Intent, Contract, Capital Improvement Certificates, Tax Exempt Certificates, Insurance Certificates. Lien Waivers and Warranty Letters
• Documentation must be processed in a timely manner and processed accurately with organization
• Material tickets, change order and field tickets must be processed. To track process it need to be entered in a system of accounting, updated, and maintained in change order log.
• Project manager assembles submittals, this would result to have the duties of sending submittals to clients, updating logs, tracking status and following up with clients until approval has been acquired.
• Develop strategies for projects
• Assist with the preparation of order purchasing orders, maintaining order of purchases, and tracking of invoices.
• Occasionally travel to meet at jobsites, facilities, and customer location

Additionally the candidate must meet the following Education and/or Experience requirements:

• Bachelor’s Degree in similar field (preferred)
• ACAD knowledge (preferred)
• Interpreting documents such as blue prints, RFI and specifications that are written is a required
• Outstanding skills in written, verbal and presentations
• Procedure Manuals
• Candidate must have proficiency in Microsoft Office, Excel Outlook, Outlook, and AutoCAD
• Must work as one cohesive group with team
• Ability to meet strict deadlines

This Role Has The Following Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use their hands to handle objects, tools, or controls; reach with their hands and arms; and communicate verbally. The employee frequently walks, stands and occasionally sits.
• The employee must occasionally lift, pull and move up to 25 pounds. Specific vision abilities required by this job include close vision.

Benefits:

• Referral, Holiday, and Annual Bonuses
• Annual pay increases
• Paid Time Off
• Medical, Dental, and Vision Insurance
• Company-paid Short Term and Long Term disability
• Company-paid Life Insurance
• Tuition Reimbursement
• Traditional and Roth 401(k) plans with company matching contributions
• Charitable donation matching programs
• Free, company-sponsored 1-on-1 tutoring for children/dependents of MSI employees in grades k-12, including free tutoring for SAT and ACT tests

About MSI: Founded in 1975, MSI is a leading supplier of flooring tile, countertops, wall and backsplash tile and hardscaping surfaces products in North America. Headquartered in Orange, California, MSI also maintains over 50 state-of-the-art showroom and distribution centers across the U.S. and Canada. MSI's product line includes an extensive offering of Granite, Quartz, Porcelain, Luxury Vinyl flooring, Slate, Marble, Travertine, Sandstone, Limestone, Quartzite, onyx, stacked stone and pavers imported from over 36 countries on six continents.

Over the years, MSI has been the recipient of many prestigious awards including:

• Top 5 fastest growing companies - OC Business Journal
• Supplier Diversity Award - Home Depot
• #1 Flooring Distributor multiple years in a row - Floor Covering Weekly
• Top Workplaces Award winner multiple times - Top Workplaces
• MSI Founder named the Entrepreneur of the Year - Ernst and Young

MSI is an equal opportunity employer that celebrates diversity and fosters inclusion and belonging for all employees. We provide a work environment that allows all employees to do their best work, free from all forms of discrimination. No employee or applicant will be discriminated against on the basis of race, ethnicity, age, sex, gender identity or expression, sexual orientation, citizenship status, military status, religion, disability status, or any other legally protected group. MSI provides reasonable accommodations for all employees and applicants. If you believe you require an accommodation, please speak with your recruiter or a member of our HR team.