Project Coordinator

ISLAND PEER REVIEW ORGANIZATION INC; Morrisville (NC); On-site; USD 40,000 - 50,000; Full time

Job summary

ISLAND PEER REVIEW ORGANIZATION INC is seeking a Project Coordinator to support a PMO team in Jericho, NY. You will manage project documentation, coordinate with project managers and business owners, and help with scheduling, budgeting, and procurement tasks on multiple projects.

The role emphasizes communication across stakeholders, preparation of meeting summaries, and participation in vendor evaluation and procurement processes.

Qualifications

• Bachelor’s degree in a related field is required.
• Minimum of two years supporting projects using project management methodologies.
• Experience in information technology, data analytics, and healthcare administration preferred.
• Certifications such as CAPM, Six Sigma, Lean are a plus.

Responsibilities

• Assist the project manager in maintaining project management documents (charters, gates, schedules, status reports).
• Execute administrative and procurement tasks (vendor evaluation, invoices, purchase orders, inventory).
• Schedule stakeholder meetings and generate meeting summaries with follow-up actions.
• Support continuous improvement of the PMO by drafting procedures and policies.
• Run small internal projects under the direction of a PMO Director or Project Manager.

Skills

PMO methodologies

Cross-functional teamwork

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Teams

SharePoint

Excel

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Technology Solutions Clerical Jericho, NY, US

Salary Range: $28.85 To $36.05 Hourly

The Project Coordinator supports projects as a member of a Program Management Office team working collaborative with Project Managers, business owners, and cross-functional teams under the general direction of the PMO director. In the Project Coordinator role, your responsibilities will include overall administrative support to the PMO and projects assigned in the areas of project planning, scheduling, documentation management, capturing key decisions and action items, and supporting effective communication across stakeholders. The Project Coordinator will participate in budget/resource management including material and subcontract procurement, start-up, and close out of assigned small projects. This individual will support the vendor management process building relationships and ensuring invoices are captured and participate in vendor evaluation and procurement. Duties to include but not limited to:

• Assist the project manager in maintaining project management documents such as charters, gate, reviews, schedules, status reports and documentation.
• Execute project management administrative and procurement tasks such as managing vendor evaluation teams, invoices, purchase orders and inventory reports.
• Schedule stakeholder meetings, document and generate meeting summaries and follow up action items.
• Support continuous improvement of Program Management Office including supporting the creation of summary metrics, drafting procedures and policies.
• Run small internal projects under the direction of a Project Manager or Director.

This position is office based at our Jericho, NY office.

QUALIFICATIONS:

• Proficient in project management methodologies and terminology, understanding of project management tools.
• Proficient with Microsoft Outlook, Teams, Sharepoint, Excel and Word.
• Strong time management skills with the ability to work on multiple projects, change priorities as needed, while maintaining precision and a strong attention to detail. Ability to produce assigned deliverables within assigned deadlines.
• Strong communication (written and verbal) skills with the ability to work on cross-functional teams while keeping the customer focus top of mind.

EDUCATION & EXPERIENCE:

• Bachelor’s degree in a related field, required.
• A minimum of two (2) years of experience supporting projects using project management methodologies.
• Information technology, data analytics, and healthcare administration experience preferred.
• Certifications such as Certified Project Management Professional (CAPM), Six Sigma, Lean, preferred.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. The hourly range for this position is $28.85 – $36.06. Actual salary range and /or hourly rate depends on a variety of factors including experience, education, credentials, location, and budget.

The salary range and/or hourly rate listed does not include other forms of compensation or benefits.

IPRO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or military status, or any other category protected under applicable law.