Project Coordinator

ROI - Workforce as a Service (WaaS); Mattawa (WA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

ROI - WaaS is seeking a Project Coordinator to support major infrastructure and capital improvement projects in Central Washington. The role is hybrid—3 days onsite and 1 day remote—on a long-term contract of approximately 2 years with potential extension.

The coordinator will assist with scheduling, documentation, reporting, and stakeholder engagement. Ideal candidates are highly organized, excellent communicators, and proficient with Excel and project coordination tools.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency with Microsoft Excel and office tools.
• Experience supporting scheduling, documentation, or reporting.
• Ability to work with cross-functional teams onsite 3 days/week in Mattawa, WA.

Responsibilities

• Support project managers with day-to-day coordination, schedule tracking, milestone updates, and status reporting.
• Maintain project schedules, RAID logs, action items, and documentation.
• Assist with scheduling activities using Primavera P6; training is available.
• Coordinate meetings, prepare agendas, document minutes, track follow-up activities.
• Use Excel to maintain project tracking tools, reports, and documentation.
• Build and maintain relationships with internal teams, external stakeholders, and community representatives.
• Coordinate stakeholder communications, including quarterly community meetings.
• Collaborate with project managers, engineers, and construction management to support execution.
• Participate in periodic site walks and follow established safety requirements.

Skills

Organizational skills

Time management

Communication skills

Excel proficiency

Administrative support

Cross-functional collaboration

Tools

Microsoft Excel

MS Office

Primavera P6

Job description

Work Arrangement: Hybrid – 3 days onsite / 1 day remote

Employment Type: Long-Term Contract – Approximately 2 Years, with Potential Extension

Position Overview

Our client, an established organization in Central Washington, is seeking a highly organized, proactive, and personable Project Coordinator to support major infrastructure and capital improvement projects.

This position combines project coordination, scheduling, documentation, and reporting with significant stakeholder engagement. The ideal candidate is an excellent communicator who enjoys building relationships, collaborating with cross-functional teams, and keeping projects organized and moving forward.

The selected candidate will initially support 1-2 projects while working closely with project managers, engineers, construction management professionals, and internal and external stakeholders.

Key Responsibilities

• Support project managers with day-to-day project coordination, schedule tracking, milestone updates, and status reporting.
• Maintain project schedules, RAID logs (Risks, Assumptions, Issues, and Dependencies), action items, and project documentation.
• Assist with scheduling activities using Primavera P6; training is available.
• Coordinate meetings, prepare agendas, document meeting minutes, and track follow-up activities.
• Utilize Microsoft Excel to maintain project tracking tools, reports, and documentation.
• Build and maintain positive relationships with internal teams, external stakeholders, and community representatives.
• Coordinate stakeholder communications, including regular correspondence and quarterly community meetings.
• Collaborate with project managers, engineers, and construction management personnel to support project execution.
• Participate in periodic project site walks and follow established safety requirements.

Required Qualifications

• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills with a demonstrated ability to build positive working relationships.
• Proficiency with Microsoft Excel and general office productivity tools.
• Experience supporting administrative or project-related activities, including scheduling, documentation, reporting, or meeting coordination.
• Strong attention to detail, initiative, and ability to manage competing priorities.
• Comfortable working with cross-functional teams, including project managers, engineers, and department personnel.
• Ability to work onsite in the Mattawa, WA area three days per week.

Preferred Qualifications

• Experience in project coordination, project administration, project controls, or project management support.
• Familiarity with Primavera P6 or similar project scheduling software.
• Experience supporting utility, engineering, construction, infrastructure, or capital improvement projects.
• Experience maintaining project schedules, RAID logs, status reports, or project documentation.
• Experience coordinating communications with external stakeholders or community groups.

Candidates with strong administrative experience and exceptional interpersonal skills are encouraged to apply. Prior project coordination experience and Primavera P6 knowledge are preferred but not required. Training will be provided.

Ideal Candidate

We're looking for someone who is organized, dependable, proactive, and genuinely enjoys working with people. Strong relationship-building and communication skills are especially important. The successful candidate will be comfortable coordinating across departments, taking initiative, and contributing to a positive team environment.