Project Coordinator

Westinghouse Electric Company; Massachusetts; On-site; USD 31,684 - 38,572; Full time

Job summary

Westinghouse Electric Company seeks a Project Coordinator‑Level 2 for an 8-month contract, onsite in Juno Beach, FL. The role supports enterprise event and training planning, facilitation, and communications execution, coordinating meetings, training sessions, and content publishing across SuccessFactors LMS, Confluence, Teams and SharePoint.

The candidate will manage vendor coordination, onsite logistics, and day-of support, delivering executive-ready PowerPoint materials and ensuring

Qualifications

• Expert-level PowerPoint with executive-ready formatting.
• Experience coordinating vendors and onsite logistics.

Responsibilities

• Plan and coordinate onsite meetings, workshops, and leadership events from initiation through execution.
• Create and distribute calendar invites; manage attendee lists and RSVPs.
• Coordinate room reservations, AV setup, catering, signage, and facilities support.
• Raise and track service requests for Facilities, Catering, IT/AV, and Security.
• Provide day-of onsite support to ensure seamless execution.
• Serve as training coordinator for instructor-led, onsite training sessions.
• Enter, maintain, and publish training information in SuccessFactors LMS.
• Manage registration, enrollment, attendance tracking, and session updates.
• Communicate training prerequisites and ensure participant readiness.
• Coordinate with instructors and vendors on room setup, catering, and access needs.
• Develop and format high-quality PowerPoint and communication materials with direction from Change Management.
• Publish content across Confluence, Teams, SharePoint, and SuccessFactors.
• Ensure accuracy, consistency, and audience-appropriate presentation.
• Partner with Enterprise Marketing and Communications to ensure brand compliance.
• Revise materials based on feedback.

Skills

PowerPoint expertise

Vendor coordination

Onsite logistics

Tools

Microsoft Office 365

Confluence

SharePoint

SuccessFactors LMS

Job description

Overview

We're looking for a Project Coordinator‑Level 2 on behalf of our client. This is an 8‑month contract assignment (W‑2). The role profile is Contingent Event, Training & Communications Coordinator. The coordinator will support enterprise event and training planning and facilitation, and communications execution. The position is fully onsite.

Location: Juno Beach, FL 33408

Key Responsibilities

Event Planning & Facilitation

• Plan and coordinate onsite meetings, workshops, and leadership events from initiation through execution
• Create and distribute calendar invites; manage attendee lists and RSVPs
• Coordinate room reservations, AV setup, catering, signage, and facilities support
• Raise and track service requests for Facilities, Catering, IT/AV, and Security
• Provide day‑of onsite support to ensure seamless execution

Training Coordination & Administration

• Serve as training coordinator for instructor‑led, onsite training sessions
• Enter, maintain, and publish training information in SuccessFactors LMS
• Manage registration, enrollment, attendance tracking, and session updates
• Communicate training prerequisites and ensure participant readiness
• Coordinate with instructors and vendors on room setup, catering, and access needs

Content Creation & Publishing

• Develop and format high‑quality PowerPoint and communication materials with direction from Change Management
• Publish content across Confluence, Teams, SharePoint, and SuccessFactors
• Ensure accuracy, consistency, and audience‑appropriate presentation

Enterprise Communications & Brand Alignment

• Partner with Enterprise Marketing and Communications to ensure brand compliance
• Revise materials based on feedback

Qualifications

• Expert‑level PowerPoint with executive‑ready formatting
• Experience coordinating vendors and onsite logistics

Tools & Platforms

• Microsoft Office 365 (PowerPoint, Outlook, Teams)
• Confluence and SharePoint
• SuccessFactors LMS

Experience and Qualifications

• 3–7 years of experience in event coordination, training operations, or corporate communications
• 3+ years of experience in large enterprise or matrixed environments

Benefits

Competitive pay included in hourly rate. The base hourly rate for this position is estimated to be $23.00/hr to $28.00/hr.