Project Coordinator

careers-aeieng; Madison (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

Affiliated Engineers, Inc. in Madison is seeking a Project Coordinator to support timely, high-quality project execution on small to mid-size AEI initiatives. You will coordinate with internal teams and client project members, ensuring compliance with AEI standards and policies.

The role emphasizes strong communication, organization, and quick technical comprehension to deliver client outcomes. Join a collaborative environment that values growth and professional development while contributing to

Qualifications

• Associates degree in related field or equivalent experience required. Bachelor’s degree in related field preferred.
• 1-year experience in a professional office environment. Previous experience working in the professional services industry is ideal.
• Proficiency in Microsoft Office products.
• General understanding of project management preferred.
• Strong spoken and written communication skills.
• Able to effectively prioritize multiple tasks and work independently or in a team.

Responsibilities

• Contribute to timely, high‑quality and efficient project execution on projects of limited size, scope and complexity.
• Work closely with internal and external (client) project team members to carry out coordination and support duties in accordance with AEI policies and standards.

Skills

Microsoft Office

Project coordination

Communication

Time management

Teamwork

Education

Associates degree

Bachelor's degree

Job description

Overview

Join a Team Where Engineering Excellence Drives Opportunity

At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we’ve supported mission‑driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 900 professionals across 22 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors.

From elevating patient care in Mayo Clinic’s world‑class hospitals to enabling discovery in high‑containment laboratories for U.S. agencies and driving environmental progress with Microsoft’s renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility.

AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News‑Record, and Consulting‑Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work.

At AEI, you’ll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future.

As a Project Coordinator in our Madison office, you will help us empower our clients to achieve energy‑efficient building solutions, save global environments, and create a better, greener future for all.

Why We Need You

In this role, you will be responsible for activities that contribute to timely, high‑quality and efficient project execution on projects of limited size, scope, and complexity. You will work closely with internal and external (client) project team members to carry out coordination and support duties, in accordance with AEI policies and standards.

Expertise of our most successful Project Coordinator

• Associates degree in related field or equivalent experience required. Bachelor’s degree in related field preferred.
• 1‑year experience in a professional office environment. Previous experience working in the professional services industry is ideal.
• Proficiency in Microsoft Office products.
• General understanding of project management preferred.

Effective skills to help you flourish

• Strong spoken and written communication skills.
• Excellent organization and time‑management skills.
• Quick technical comprehension and motivation focused on client outcomes.
• Able to effectively prioritize multiple tasks.
• Effective working individually and within team environments.

Our dedication to you

• AEI passionately invests in our brilliant talent by allowing for personal and professional growth through supporting clients like NASA; the National Institutes of Health and Cone Health System; the US Department of Homeland Security and US Department of Energy; and Stanford University and the California Institute of Technology.
• Our flexible and collaborative work environment demonstrates our dedication to employee appreciation and collective commitment to excellence.
• We provide the opportunity to serve the greater good of humanity through work on cutting‑edge, state‑of‑the‑art projects like Promega Corporation’s Kornberg Center, The University of Arizona’s Biomedical Sciences Partnership Building, AbbVie’s West Coast Oncology Hub, and BioMed Realty’s Gateway of Pacific.
• Our culture encourages professional development while adhering to a set of core values that drive company and team decisions. Our commitment to these values – innovation and expertise, integrity, communication, quality, responsibility, opportunity, and growth – informs both project decisions and behavior amongst colleagues and clients.
• An exceptional benefits package (health, dental, vision) and a year‑end bonus based on company profits, individual responsibility, and performance.

AEI is proud to be an EEO/AA Employer/Vet/Disabled.