Administrative Assistant

careers-aeieng; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, vision, and retirement

Performance-based year-end bonus

Flexible work environment

Wellness resources

Community-focused initiatives

Job summary

Affiliated Engineers, Inc. (AEI) in Phoenix seeks an Administrative Assistant to support project teams and office operations, helping clients achieve energy-efficient building solutions.

The ideal candidate has an Associates degree or equivalent experience, at least one year in a professional office, strong Microsoft Office skills, and the ability to organize, prioritize, and format professional documents. You will work in a collaborative environment with mentorship and growth opportunities,

Qualifications

• Associates degree or equivalent experience.
• One year of experience in a professional office environment.
• Proficiency with Microsoft Office products.
• Experience with technical professionals and professional services firms is a plus.

Responsibilities

• Assist with a broad range of project support and office administrative tasks.
• Prioritize multiple tasks and meet deadlines.
• Prepare and format documents to professional standards.
• Support AEI teams and collaborate across disciplines.

Skills

Communication skills

Time management

Document formatting

Teamwork

Quick comprehension

Education

Associates degree in related field or equivalent experience

Tools

Microsoft Office

Job description

Overview

Join a Team Where Engineering Excellence Drives Opportunity

At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we’ve supported mission-driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 900 professionals across 22 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors.

From elevating patient care in Mayo Clinic’s world‑class hospitals to enabling discovery in high‑containment laboratories for U.S. agencies and driving environmental progress with Microsoft’s renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility.

AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work.

At AEI, you’ll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future.

As an Administrative Assistant in our Phoenix office, you will help us empower our clients to achieve energy‑efficient building solutions, save global environments, and create a better, greener future for all.

Why We Need You:

In this role, you will demonstrate initiative and discretion in filling a broad range of project support and office administrative responsibilities. This individual will be a flexible, detail‑oriented team player who can manage multiple concurrent tasks, produce quality work, and consistently meet deadlines.

Expertise of our most successful Administrative Assistants:

• Associates degree in related field or equivalent experience.
• One year of experience in a professional office environment.
• Previous experience with technical professionals, and professional services firms in the A/E industry.
• Proficiency in Microsoft Office products.

Effective skills to help you flourish:

• Strong spoken and written communications skills.
• Excellent organization and time management skills.
• Ability to design and format documents for a professional look consistent with AEI and client standards.
• Quick technical comprehension and motivation focused on client outcomes.
• Able to effectively prioritize multiple tasks.
• Be effective working individually and within team environments.

When you work here, you can expect:

• A flexible, collaborative environment where your well-being matters- because your best work happens when you’re supported.
• Real opportunities to grow—through mentorship, professional development programs, and exposure to high-impact projects across disciplines.
• To collaborate with inspiring teammates who challenge the status quo, foster innovation, and pave the way for future leaders.
• A benefits package that offers health, dental, vision, and retirement, a performance-based year-end bonus, and thoughtful perks tailored to your needs- whether that’s a flexible work environment, wellness resources, or community-focused initiatives, we’ll continue to invest in.

AEI is proud to be an EEO/AA Employer/Vet/Disabled.

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