Project Coordinator

Affiliated Engineers, Inc; Madison (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Year-end bonus based on company profits

Job summary

Affiliated Engineers, Inc. in Madison, Wisconsin is seeking a Project Coordinator to join their team. In this role, you will contribute to high-quality project execution and work closely with both internal and external project team members.

The ideal candidate will have an Associate’s degree, 1-year office experience, and proficiency in Microsoft Office. AEI offers flexibility and opportunities for professional development while supporting impactful projects.

Qualifications

• 1-year experience in a professional office environment.
• Proficiency in Microsoft Office products.
• General understanding of project management.

Responsibilities

• Help empower clients to achieve energy-efficient building solutions.
• Coordinate and support duties, ensuring timely project execution.

Skills

Strong spoken and written communication skills

Excellent organization and time-management skills

Ability to effectively prioritize multiple tasks

Education

Associate’s degree in a related field or equivalent experience

Bachelor’s degree in a related field preferred

Tools

Microsoft Office

Job description

Project Coordinator

Job ID: 2026-5710 | Location: US-WI-Madison

Overview

Join a Team Where Engineering Excellence Drives Opportunity. At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we've supported mission‑driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 900 professionals across 22 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors.

From elevating patient care in Mayo Clinic’s world‑class hospitals to enabling discovery in high‑containment laboratories for U.S. agencies and driving environmental progress with Microsoft’s renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility.

AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News-Record, and Consulting‑Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work.

At AEI, you'll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future.

As a Project Coordinator in our Madison office, you will help us empower our clients to achieve energy‑efficient building solutions, save global environments, and create a better, greener future for all.

Why We Need You

In this role, you will be responsible for activities that contribute to timely, high‑quality and efficient project execution on projects of limited size, scope, and complexity. You will work closely with internal and external (client) project team members to carry out coordination and support duties, in accordance with AEI policies and standards.

Qualifications

• Associate’s degree in a related field or equivalent experience required. Bachelor’s degree in a related field preferred.
• 1‑year experience in a professional office environment. Previous experience working in the professional services industry is ideal.
• Proficiency in Microsoft Office products.
• General understanding of project management.

Effective Skills to Help You Flourish

• Strong spoken and written communication skills.
• Excellent organization and time‑management skills.
• Quick technical comprehension and motivation focused on client outcomes.
• Ability to effectively prioritize multiple tasks.
• Effective working individually and within team environments.

Our Dedication to You

• AEI passionately invests in our brilliant talent by supporting professional growth through projects with NASA, the National Institutes of Health, Cone Health System, U.S. Department of Homeland Security, U.S. Department of Energy, Stanford University and the California Institute of Technology.
• Our flexible and collaborative work environment demonstrates our dedication to employee appreciation and collective commitment to excellence.
• We provide the opportunity to serve the greater good of humanity through cutting‑edge, state‑of‑the‑art projects such as Promega Corporation’s Kornberg Center, The University of Arizona’s Biomedical Sciences Partnership Building, AbbVie’s West Coast Oncology Hub, and BioMed Realty’s Gateway of Pacific.
• Our culture encourages professional development while adhering to a core set of values that drive company and team decisions—innovation, expertise, integrity, communication, quality, responsibility, opportunity, and growth.
• An exceptional benefits package (health, dental, vision) and a year‑end bonus based on company profits, individual responsibility, and performance.

We provide the tools and a support system to ensure a thriving career. If this environment and opportunity to work on world‑changing projects align with your goals, we would be thrilled to meet you.

Come and collaborate with us!

To be considered, apply online at https://aeieng.com/about/careers/.

If you know other candidates that would excel at this position, please share this posting with them directly via email or to your network on LinkedIn.

AEI is proud to be an EEO/AA Employer/Vet/Disabled.