Project Coordinator

Pape-Dawson Consulting Engineers, LLC; Longview (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Pape-Dawson Consulting Engineers, LLC seeks a Project Coordinator to provide comprehensive project support to multiple teams and senior leaders, ensuring smooth delivery through coordination, documentation, and process management.

The role emphasizes 5+ years in a similar role in the AEC industry, advanced MS Office skills (Excel/Teams), strong communication, and ability to manage schedules, budgets, and confidential information in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred.
• Minimum 5 years' experience in a similar support role, preferably in the AEC industry.
• Experience handling highly sensitive/confidential information.
• Excellent oral and written communication skills.
• Strong interpersonal skills for collaboration across all levels.
• Advanced proficiency in MS Office Suite (Excel & Teams).
• Ability to meet deadlines and adapt to changing priorities.
• Strong organizational and time management skills with a customer-service orientation.
• High accuracy and attention to detail in deliverables.
• Ability to work independently.
• Typical hours: Monday–Friday, 8am–5pm with overtime as needed.

Responsibilities

• Maintain and monitor project plans, schedules, budgets, and expenditures as directed.
• Create and modify documents using MS Office (Excel and Word).
• Assist Project Managers with documentation for timely delivery of projects.
• Develop project controls, dashboards, and real-time status metrics.
• Support project websites, information resources, and process automation tools.
• Handle confidential information and distribute documents securely.
• Manage documents using SharePoint, Power BI, Power Apps, ESRI, and related tools.
• Coordinate calendars, meetings, travel, and training.
• Prepare meeting materials and coordinate catering for events.

Skills

Communication skills

Interpersonal skills

Time management

Independent work

Deadline orientation

Education

Bachelor’s degree in business or related field

Tools

MS Excel

MS Teams

MS Office Suite

SharePoint

Power BI

Power Apps

ESRI

Job description

Job Description

Overview

The Project Coordinator will provide comprehensive project support to multiple project teams and senior leaders, ensuring smooth and efficient delivery of projects through coordination, documentation, and process management.

Responsibilities

• - Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.
• - Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets, and memorandums using MS Office Suite, primarily MS Excel and MS Word.
• - Assist multiple Project Managers and senior leaders with documentation required for the timely delivery of projects.
• - Develop and implement project controls, including dynamic dashboards, client-side reporting modules, and real-time status metrics.
• - Support the implementation and management of project websites, information resources, and process automation tools.
• - Process and distribute confidential and sensitive information/documents.
• - File, retrieve, and manage corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software as part of project workflows, including user credentialing.
• - Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested.
• - Prepare meeting materials, agendas, and coordinate catering for luncheons, celebrations, and client or internal meetings.

Qualifications

• - Bachelor’s degree in business or a related field of study preferred.
• - A minimum of 5 years' experience in a similar support role, preferably in the AEC industry.
• - Previous experience handling highly sensitive and confidential information in an administrative capacity.
• - Exceptional communication skills, both oral and written.
• - Strong interpersonal skills with the ability to collaborate effectively with employees at all levels within an organization.
• - Advanced proficiency in MS Office Suite, particularly MS Excel and MS Teams.
• - Ability to meet deadlines and adapt to changing work assignments and priorities with professionalism.
• - Strong organizational and time management skills with a customer-service orientation.
• - High level of accuracy and attention to detail in work products.
• - Ability to work independently with a high level of initiative.
• - Ability to work Monday - Friday, 8am - 5pm with overtime as needed.

If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at [e-mail] or call [phone].

EEO Statement

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.