Project Coordinator

Insight Global; Lisle (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Insight Global is seeking a Project Coordinator/PMO Analyst to coordinate a high volume of meetings and workshops across global project teams using MS Outlook and Teams. You will proactively schedule meetings up to four weeks in advance and manage calendar conflicts.

You will support project planning, scheduling, documentation, status reporting, risk and issue tracking, and PMO governance activities. The role involves coordinating vendor access, onboarding/offboarding resources, and maintaining

Qualifications

• 3+ years in Project Coordinator/PMO Analyst roles.
• Experience supporting large IT, ERP transformation projects.
• Advanced proficiency with Outlook, Teams, Excel, PowerPoint and Word.
• Strong meeting coordination and calendar management across multiple stakeholders.
• Experience with PM tools such as Azure DevOps, Microsoft Calendar and Excel.
• Experience managing high-volume access requests; SAP reporting and leadership reporting.

Responsibilities

• Coordinate and manage a high volume of meetings and workshops across global teams.
• Schedule project meetings up to four weeks in advance and resolve calendar conflicts.
• Serve as liaison between project managers, business leaders, vendors, and team members.
• Support project planning, scheduling, documentation, and status reporting.
• Assist with risk, issue, action items, and dependency tracking across workstreams.
• Support PMO governance, documentation, reporting and executive communications.
• Assist onboarding/offboarding project resources and coordinating vendor access.
• Maintain project schedules and dashboards using Project, Jira, Smartsheet and related tools.
• Support project financial activities including PO tracking, invoicing, budgeting, forecasting.
• Partner with leadership to reduce administrative burden and improve execution.

Skills

Meeting coordination

Stakeholder management

Documentation

Communication

Organizational skills

Tools

Azure DevOps

Power BI

Smartsheet

Jira

Excel

Outlook

Teams

Microsoft Project

SAP reporting

Job description

Job Description

Coordinate and manage a high volume of meetings and workshops across global project teams using Microsoft Outlook and Teams.Proactively schedule project meetings up to four weeks in advance and manage calendar conflicts across stakeholder groups.Serve as a key liaison between project managers, business leaders, vendors, and project team members.Support project planning, scheduling, documentation, and status reporting activities.Assist with risk, issue, action item, and dependency tracking across project workstreams.Support PMO governance activities, including project documentation, reporting, and executive communications.Assist with onboarding and offboarding project resources, coordinating vendor access, and supporting project logistics.Maintain project schedules and dashboards using project management tools including Microsoft Project, Jira, Smartsheet, and related platforms.Support project financial activities including purchase order tracking, invoicing coordination, budget updates, and forecasting activities.Partner with project leadership to reduce administrative burden and improve execution efficiency.

Skills and Requirements

3+ years of Project Coordinator, PMO Analyst, Project Management, or related experience.Experience supporting large-scale IT, ERP transformation projects.Advanced proficiency with Microsoft Outlook, Microsoft Teams, Excel, PowerPoint, and Word.Strong meeting coordination and calendar management experience across multiple stakeholder groups.Experience with project management tools such as: Azure DevOps (ADO), Microsoft calendar and excel.Experience with managing high volume access request.Experience with managing SAP reporting and leadership reporting experience.Excellent organizational skills with strong attention to detail.Exceptional verbal and written communication abilities.Ability to thrive in a high-volume, fast-paced environment, dynamically changing environments.Experience supporting SAP S/4HANA programs.Experience supporting with ERP transformations, or enterprise technology initiatives.Deployment support would be great.Familiarity with Azure DevOps or resource allocation tools.Experience with Power BI reporting and dashboard creation.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].