Project Coordinator

Royston Plant; Jasper (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

HSA and FSA options

401(k) with company match

PTO with holidays

Job summary

Royston Plant in Jasper, Georgia is seeking a Project Coordinator to manage order placement, track progress, and serve as the central contact for fulfillment across departments.

You will enter orders, reconcile discrepancies, monitor schedules, and assist with invoicing while maintaining project folders and customer portals to ensure timely deliveries.

Qualifications

• Proficiency in Microsoft Word and Excel.
• Ability to multi-task in a fast-paced environment.
• Experience with SAP Ariba or Coupa is a plus.

Responsibilities

• Identify customer account numbers, parts numbers, and pricing to complete entry.
• Reconcile purchase order differences with the customer.
• Enter order into Royston order system.
• Process credit card for prepayment orders.
• Create manufacturing process notice if applicable (priority shipment or corrective action orders).
• Maintain project folders and complete project tracker.
• Communicate with other departments to fulfill orders.
• Navigate customer portals and manage status updates.

Skills

Microsoft Word

Excel

Logical thinking

Team orientation

Multi-tasking

Tools

SAP Ariba

Coupa

Job description

Project Coordinator

Royston Plant Jasper, Georgia, United States

About this position

Royston LLC is the industry leader in the design, manufacture, and installation of fully integrated store interiors, with modular fixtures that are the benchmark of quality, durability, operational flexibility, and total cost of ownership. We're known for our unmatched expertise, our state-of-the-art manufacturing systems, and our philosophy of customer-driven innovation, from concept to store-level implementation. Whether it be new stores, remodels or even special rollouts, we deliver them fast and on time with solutions that benefit retail operations and sales.

Position Summary

Functions as the primary contact for order placement and is the pivot point of knowledge and information for fulfillment of orders. Individual must be self-motivated, self-sufficient, and high attention to detail. Additionally, the role requires the individual to be team-oriented and have a strong personality in achieving resolution of problems.

Essential Functions / Job Responsibilities:

• Identify customer account number, parts numbers, and pricing to complete entry
• Reconcile any purchase order differences with the customer
• Enter order into Royston order system
• Process credit card for prepayment orders
• Create manufacturing process notice, if applicable (priority shipment or corrective action orders)
• Maintain project folders for storing customer communication and complete project tracker
• Communicate to other departments to execute job duties for completion of orders
• Complete entry and confirm details to customer
• Navigate and utilize customer portals including, but no limited to, purchase order retrieval, approval, and status updates
• Monitor project schedules to secure customer dates are met
• Track shipments upon customer request
  • Begin investigation into any delayed or missing shipments
  • Create orders for defective or missing items
• Analyze Royston installation reports for completion of project
• Coordinate Return Goods Authorizations
• Assist customer and Accounting with invoicing issues by providing required order documents to determine discrepancies
  • Create required credit requests for any frontend discrepancy issues
• Work with Logistics for freight quotes
• Maintain Customer Data Profile Sheets
• Maintain customer price lists with established pricing

Minimum Qualifications / Skills:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficiency in Microsoft Word and Excel
• Logical thinking ability
• Ability to perform duties with limited supervision
• Ability to multi-task in a fast paced environment
• Ability and desire to work in a team environment
• Previous experience with SAP Ariba and/or Coupa – Preferred, but not required

We offer a competitive and comprehensive benefits package, including medical, dental, and vision coverage, HSA and FSA options, and company-provided life and disability insurance. We also support your long-term goals with a 401(k) plan that includes a company match. Plus Paid Time Off (PTO) including 10 paid holidays annually.

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.