Project Coordinator

TriMark USA, LLC; Irvine (CA); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Pet Insurance

Legal Insurance

401k

Community Service Day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA, LLC seeks a Project Coordinator in Irvine, CA to support the Facilities department and manage administrative and logistical tasks for client projects. The role is full-time and in-office, reporting to the Divisional Senior Director, Project Coordination.

The ideal candidate brings inside sales, quoting, order processing, purchasing, and customer service experience, preferably in the foodservice industry, with strong organization and multitasking abilities for a fast-paced

Qualifications

• High School Diploma or GED or equivalent military or practical experience.
• 1–2 years of experience in an administrative or coordinator role.
• Experience in the construction industry preferred; foodservice industry experience is a plus.
• Ability to pass a background check post offer acceptance.

Responsibilities

• Coordinate projects from setup to reconciliation, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
• Input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of delays.

Skills

Customer service

Communication

Organization

Multi-tasking

Problem solving

Self-motivation

Education

High School Diploma or GED

Tools

MS Word

MS Excel

Outlook

Job description

Why you’ll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• The Project Coordinator reports to the Divisional Senior Director, Project Coordination
• Located in Irvine, CA
• Full-Time
• In Office

The Project Coordinator plays a pivotal role in supporting the Facilities department by coordinating the administrative and logistical aspects of assigned client projects. This position helps to ensure the successful execution of projects by managing equipment orders, tracking materials, coordinating project documentation, and facilitating communication among clients, contractors, vendors, and internal stakeholders.

The ideal candiate will have experience in inside sales, quoting, order processing, purchasing, and customer service, preferably within the foodservice industry. Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced enviornment are essential for success in this role.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Project Coordination:

• Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
• Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of any delays.

Administrative Support:

• Organize and maintain a project filing system to ensure easy access to project documentation.
• Participate in project status meetings, providing detailed updates on assigned projects.
• Assist in resolving operational problems and identifying opportunities for process improvement.
• Provide support to other Project Coordinators as needed to manage schedule conflicts.

Customer Service:

• Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
• Create, print, and distribute service manuals and spec books as required.
• Assist customers at the front counter and answer general phone inquiries as backup support.

Miscellaneous Tasks:

• Reconcile cash drawer and complete bank deposits daily.
• Scan receiving documents for the warehouse to maintain accurate records.
• Perform other duties as assigned.

COMPETENCIES:

• Superior customer service attitude with a commitment to excellence.
• High attention to detail and ability to prioritize tasks effectively.
• Proficiency in MS Word, Excel, Outlook, and operating systems.
• Excellent communication and interpersonal skills.
• Strong problem-solving and organizational abilities.
• Self-motivated with a strong work ethic.
• Proficient in AQ and product knowledge.

QUALIFICATIONS & EXPERIENCE:

• High School Diploma or GED, or equivalent military or practical experience.
• 1 – 2 years of experience in an administrative or coordinator role.
• Experience in the construction industry preferred; foodservice industry experience is a plus.
• Ability to successfully pass a background check post offer acceptance.