Project Coordinator

Summit Fire & Security; Pasadena (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Summit Fire & Security is seeking a Project Coordinator in Pasadena, TX to monitor and track projects, manage procurement of materials, and provide clear customer communication. The role emphasizes coordination with sales and internal stakeholders to meet labor and material needs, ensuring on-time delivery and accurate reporting.

Ideal candidates will have 3–5 years in project coordination, experience in construction/electrical sectors, and strong Microsoft Office skills (Excel, Word, Outlook).

Qualifications

• 3 to 5 years' project coordinator experience.
• Strong math skills for billing and reports.

Responsibilities

• Monitor and track the status of projects.
• Inform customers and sales representatives when material and/or labor is required.
• Coordinate with internal project stakeholder to meet customer's labor requirements.
• Order equipment to ensure customers receive materials on schedule.
• Provide updates and reports to department managers of project statuses.
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters.

Skills

Project coordination

Customer service

Communication in English

Education

High School Diploma or GED

Associate's or Bachelor's in Business or related

Tools

Excel

Word

Outlook

Job description

JOB SUMMARY

This Project Coordinator is responsible for monitoring and tracking projects as well as managing the procurement of materials and providing customer communication.

ESSENTIAL JOB DUTIES

• Monitor and track the status of projects.
• Inform customers and sales representatives when material and/or labor is required.
• Ensure required engineering is performed to meet customer expectations.
• Coordinate with internal project stakeholder to meet customer's labor requirements.
• Order equipment to ensure customers receive materials on schedule.
• Provide updates and reports to department managers of project statuses.
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters.
• Assist in billing process for projects with the AR team as needed.
• Resolve customer issues and contract disputes as needed.
• Coordinate the timely delivery of equipment to the job site and close-out documents.
• Coordinate with Procurement for purchase orders for subcontractors.
• Procurement and verification of project schedules including tracking project change orders and other pertinent documentation.
• Attend work in progress meetings.
• Work closely with our Sales team for coordination and follow up on project bookings.
• Other duties may be assigned.

QUALIFICATIONS

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications:

• High School Diploma or GED, required.
• Associate's or Bachelor's in Business or related, preferred.

Experience, Knowledge, Skill Requirements:

• 3 to 5 years' project coordinator experience.
• Electrical or construction industry experience is desirable.
• Experience in a high-volume customer service environment is ideal.
• Must have strong basic math skills for billing and reports

Communication Skills:

• Must have the ability to effectively read, write and communicate in English with employees and customers.

Systems and Software Skills:

• Ability to operate a computer and advanced Microsoft Office (Excel, Word, Outlook) experience, required.

Other Qualifications:

• Valid driver's license with acceptable driving record required.
• Must be able to comply with SFS's Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements

While performing the duties of this job, the employee is frequently required to bend, ascend and descend step stools, ladders and stairs, kneel, lift <50lbs, reach above and below shoulders, stand and walk for extended periods of time. Employee is required to see in color, close and far distances, peripheral, depth, and adjust focus. Employee will occasional be required to balance, crouch, drive, kneel, lift >50lbs, sit, stoop, twist, and work at heights.

Work Environment

Employees will regularly be required to work outside, and be exposed to hot/cold temperatures, dust, fumes, chemicals, electrical hazards and noise. Employee will occasionally be required to work indoors in an office setting, work alone and with others. Employee must consistently wear all appropriate personal protective equipment, as required by company safety policies while visiting locations.

We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Aff... employer.

While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.