Project Coordinator

Altura; Irvine (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

A leading professional services firm is seeking a Project Coordinator to assist in managing multiple projects effectively. The role involves an emphasis on tracking performance, preparing reports, and handling project financials. Candidates should have relevant experience in the construction industry and project management. The position offers a flexible schedule and competitive compensation in line with the industry.

Benefits

Comprehensive health benefits

Paid time off

Retirement plan with company match

Tuition reimbursement

Flexible work schedule

Qualifications

• 2+ years of experience in construction management, facilities management, or project management.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Track deliverables across projects and prepare internal/external reports.
• Prepare invoice documentation and communicate with clients about accounts receivable.

Skills

Collaboration

Communication

Problem-solving

Project management

Critical thinking

Tools

Salesforce

Kantata

Job description

Altura LLC is a professional services firm leveraging deep building engineering, technology, and program management expertise to tackle the toughest decarbonization challenges. Our mission is to improve energy, environmental, and financial performance across all levels of our client organizations. We leverage industry-leading sustainability advisory, program management, building engineering and controls, information technology, and “connected commissioning” services to drive immediate and lasting results for our clients.

Altura is actively seeking a Project Coordinator to help drive performance in the built environment through the rigorous and thorough execution of our scope of work across multiple projects. Candidates will support multiple simultaneous project teams in the tracking and execution of tasks and deliverables including support of internal teams, client facing work, and project financials. Qualified candidates should have relevant experience in the construction industry and project management/administration.

This position will be based either in Altura’s Irvine or Oakland offices, and offers a flexible schedule. You will be expected to be in the office a minimum of three days per week and available to be in the office as needed based on team schedules.

Scope & Responsibilities:

• Project Coordinator: Approximately 60% of time
• Tracking of deliverables across multiple clients and projects and alignment of these deliverables to external deadlines
• Drafting and compilation of internal and external reports and deliverables
• Preparation and execution of internal and external status update meetings and correspondence
• Population and configuration of commissioning software (Facility Grid) for use by project teams
• Project Financial Tracking: Approximately 40% of time
• Prepare invoice documentation in partnership with project managers including maintaining invoicing requirements for various clients
• Communicate with clients on accounts receivable status and pursue initial steps to resolve any accounting discrepancies
• Interface with internal accounting staff to support any company wide tracking of project financials
• Supporting in maintaining cashflows with follow up on aging invoices
  
  
  

Required Qualifications:

• Effective working in a collaborative team environment
• Excellent listening, communication and writing skills
• Critical thinker and problem-solver
• Ability to juggle multiple competing priorities under deadlines
• 2+ years of experience in the fields of construction management, facilities management, project management and/or other related fields.
  
  
  

Desired Qualifications:

• Experience in MEP design or construction
• Experience with Salesforce and/or the Kantata (formerly Kimble) professional services platform
  
  
  

Location:

Irvine or Oakland, CA

About Altura:

Altura is proud to offer a generous total compensation package that includes base salary, bonus potential, and a comprehensive benefit package that includes health benefits (medical and dental plans), paid time off (vacation, sick and holiday), financial benefits (retirement plan with both match and annual company contribution, life insurance, short- and long-term disability, and commuter benefits).

Additional benefits for regular full-time employees include fitness reimbursement, healthcare and dependent care pre-tax spending plans, tuition reimbursement, back-up daycare and family support benefits, EAP, work life assistance and a holiday contribution program. Base salaries will be determined by factors such as geographic location, education, skills, experience, and market considerations. For this role the annual base salary range is $75,000-85,000.

We pride ourselves on our company’s unique entrepreneurial, high-energy culture and flat organizational structure which empowers employees to take action and achieve results for our clients.