Project Coordinator

Irby Utilities; Hudson (OH); On-site; USD 62,000 - 79,000; Full time

Job summary

Irby Utilities is seeking a Project Coordinator to assist the Project Services Group. You will manage administrative duties related to utility projects, ensuring effective communication with stakeholders and organizing project materials. The role is crucial for enabling project managers to focus on customer needs and project execution. Candidates should thrive in a team and possess strong communication skills.

Benefits

401K Plan

Competitive Medical Plans

Paid Time Off

Tuition Reimbursement

Qualifications

• Exceptional communication skills: written, verbal, presentation, and negotiation.
• Ability to meet deadlines and escalate when required.
• Proficiency with MS Office (Word, Excel, & PowerPoint) and Adobe.

Responsibilities

• Complete administrative work for the Project Services Group.
• Support project managers during the project execution phase.
• Manage order entries and expedite materials from suppliers.

Skills

Communication

Negotiation

Teamwork

Tools

MS Office

Job description

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Your next career opportunity

As one of the largest utility distribution organizations in America, we constantly strive to bring our best to our customers, suppliers, and fellow associates. Irby Utilities is uniquely positioned to provide dynamic solutions to essential utility services impacting our local and broader communities.

Your next career opportunity

As one of the largest utility distribution organizations in America, we constantly strive to bring our best to our customers, suppliers, and fellow associates. Irby Utilities is uniquely positioned to provide dynamic solutions to essential utility services impacting our local and broader communities.

Job Summary

The Project Coordinator position is responsible for completing administrative work for Irby Utility Project Services Group (PSG). The Project Services Group (PSG) packages construction materials for transmission and/or substation utility projects with utility contractors, E.P.C firms and renewable energy developers. This position will support the project managers by completing required tasks in the project execution phase. This support includes all after sales responsibilities: order entry, expediting, preparing submittals, load customer pays apps, and project file management. The support goal is to enable project managers and estimators to focus on customer needs by performing the following duties:

Essential Duties & Responsibilities

• Practice positive professional and interpersonal relations, using tact, courtesy, and personal accountability toward customers and co-workers, and acts as a representative of goodwill on behalf of the company at all times.
• Enter orders on suppliers in the Irby Solar Eclipse ERP system.
• Interfaces with the job management and project tracking systems to take ownership and complete assigned tasks.
• Expedite materials from suppliers to meet required on-site dates. This includes an ability to understand when to escalate and order expedite.
• Resolve customer order problems and complaints promptly.
• Acquire, utilize and continuously develop personal technical knowledge of general and specialty merchandise items to assist customers and other company personnel.
• Prepare quotations for customers where applicable.
• Identify, use and maintain appropriate company and/or customer pricing systems.
• Utilize tools used by the Project Services Team to organize opportunities, manage the project in the system, and insure payment.
  
  

Minimum Qualifications

• Exceptional communication skills: written, verbal, presentation, and negotiation.
• Ability to meet deadlines and how to escalate when required.
• Proficiency with MS Office (Word, Excel, & PowerPoint) and adobe.
• Technical learning: quick study on using technology in support of sales process.
• A team player in dealing with internal and external stakeholders.
  
  

Preferred Qualifications

• Preferred minimum 3 years industry or distributor sales experience is desired. (5+ years business experience in the Utility Industry market desired)
• Eclipse knowledge is a major plus.
  
  

Why work for Irby?

Irby Utilities is a crucial link in the distribution chain, connecting manufacturers to their customers in electrical power, natural gas, and broadband services. Our team delivers end-to-end solutions through logistical and operational support, sales and account management, project services, data analysis, and more. We firmly attribute our success to our people in each of these fields, and we are constantly advancing our skills and abilities.

Our Competitive Benefits?

401K Plan, Competitive Medical Plans (medical, dental, and vision), Paid Time Off, Paid Company Holidays, Floating Holiday, On Demand Pay, Flexible Spending Accounts (Health and Dependent Care), Employee Assistance Program, Tuition Reimbursement, Employee Discounts, Long-term and Short-term Disability, and Life Insurance.

About Irby

Irby is a leading fulfillment and solutions provider for utility and utility contracting marketplaces. Pairing nearly 100 years of utility experience with the industry’s top technologies and manufacturers, Irby is poised to provide innovative products and customized services to serve its nationwide client base best. Irby offers a complete portfolio to each of its core business segments: distribution, transmission, substation, generation, renewable energy, EPC, fiber/broadband communications, and gas. Visit irby.com for more.

Stay up to date with Irby, follow us on Facebook and LinkedIn.

Equal Employment Opportunity Statement

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law..

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email [e-mail].

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision

Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Industries

  Utilities

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