Project Coordinator- HVAC

BGIS; Hudson (FL); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company in facility management is seeking a Commercial HVAC Installation Coordinator in Hudson, FL (Remote). This role is essential for organizing site surveys, managing equipment orders, and fostering communication between field staff and project stakeholders, ensuring timely project execution. Join a team focused on your career growth and work-life balance.

Benefits

Paid Time Off: 48 hours

401K Match: 5%

7 paid holidays per year

Qualifications

• High School Diploma or equivalent and a specialized technical or business course.
• Minimum 2 years of experience in commercial HVAC installation or service.
• Comfortable reviewing technical drawings and installation specifications.

Responsibilities

• Coordinate and schedule HVAC site surveys with Install Managers.
• Ensure accurate curb orders and expedite deliveries.
• Conduct quality reviews of completed site surveys.

Skills

Customer Service

Communication

Organization

Problem Solving

Education

High School Diploma

Tools

Microsoft Office

Job description

BGIS ITS is currently seeking a Commercial HVAC Installation Coordinator to join the team in Hudson, FL(Remote) and surrounding areas.

The selected candidate must be highly organized, detail-oriented Commercial HVAC Installation Coordinator to support and enhance our Commercial Installation Department. This office-based role is essential in organizing and managing site surveys, coordinating communication between field staff and project stakeholders, and ensuring accurate and timely delivery of rooftop equipment and curb components.

Are You Looking For

Join a Company That Puts You First!

Achieve Your Career Goals: We’re dedicated to helping you reach your full potential.

Personalized Rewards: Enjoy flexibility in the types of rewards and recognition that suit your unique needs.

Career-Centric Focus: Your career growth is our top priority.

Work-Life Balance: We understand the importance of balancing work with your personal life. Our supportive environment ensures you have the time and flexibility to enjoy life outside of work.

In-Office Position:

• Hourly Rate: $22 - $29 per hour
• Paid Time Off: 48 hours
• 401K Match: 5%
• (7) paid holidays per calendar year

BGIS is that Company

BGIS Integrated Technical Services (BGIS ITS) has built a strong service-oriented company using only school and field trained technicians. We take pride in treating all our customers with the highest degree of professionalism, care and understanding. In 2022, Millian Aire Enterprises became BGIS ITS after it joined the BGIS group of companies, a global leader in the provision of integratedfacility management services, including project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. With a combined team of over 500 commercial field technicians in the US (over 7000 globally), BGIS and Millian Airerelentlessly focuses on delivering memorable customer experiences that create value for our clients by focusing on developing a team of commercial technicians and providing those technicians ongoing training, support and ongoingcareer development.

KEY DUTIES & RESPONSIBILITIES

Rooftop Units Curb Component Coordination

• Conduct quality reviews of completed site surveys, with particular focus on the data needed to specify and order rooftop curbs and curb adapters.
• Collaborate with curb adapter suppliers and leverage selected HVAC equipment data to ensure proper curb design and specification.
• Review manufacturer submittal drawings, unit shop drawings, and field survey data for consistency and accuracy.
• Ensure accurate curb orders are placed and proactively expedite delivery timelines to meet project schedules.
• Organize and track curb drawings, survey documents, and other technical files in a centralized, easily accessible format.
• Contribute to the completion of other key initiatives as assigned.

Site Surveys Coordination and Team Collaboration

• Coordinate and schedule commercial HVAC site surveys in collaboration with Install Managers and Regional Installation Managers (RIMs).
• Track and follow up on survey completion; support on-site technicians during surveys as needed.
• Distribute survey information promptly and accurately to Project Managers and Install Managers.
• Communicate directly with clients to submit surveys, clarify findings, and gather necessary input.
• Coordinate material requirements (e.g., aluminum, galvanized steel, etc.) and manage change orders as needed.
• Assist with project planning, material logistics, and workflow optimization partnering with the Project and Install Management teams.
• Validate project planning includes safety considerations to ensure compliance with related
• Demonstrate flexibility to support team in all areas of HVAC installation and projects.

KNOWLEDGE & SKILLS

• High School Diploma or equivalent and a specialized technical or business course.
• Minimum 2 years of experience in commercial HVAC installation or service (preferably with rooftop units and curb systems).
• Working knowledge of rooftop package units, curb adapters, and related HVAC equipment.
• Comfortable reviewing and interpreting technical drawings, submittals, and installation specifications.
• Superior customer service skills.
• Clear and professional communication skills—both written and verbal.
• Ability to work collaboratively with multiple departments and external partners.
• Excellent organizational, coordination, and documentation skills with the ability to multi-task and meet deadlines.
• High attention to detail and a proactive approach to problem-solving.
• Creative, self-starter with critical thinking skills and ability to work both independently and contribute to the team.
• Professional appearance, communication style and disposition.
• Proficient with Microsoft Office including Excel, Word, Outlook and PDF and markup tools.
• Intermediate Excel knowledge and ability to work with Adobe files.

Additional Preferred Qualifications

• Experience coordinating with curb manufacturers or HVAC distributors.
• Understanding of basic HVAC design principles and installation workflows.
• Previous experience working with site survey data or CAD-based drawings is a plus

PHYSICAL DEMANDS & WORK ENVIRONMENT

• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions, absent undue hardship.
• Cognitive skills required to work in a fast-paced environment including ability to maintain focus, communicate clearly and concisely, respond quickly to requests, follow established processes and ability to complete tasks within targeted time frame to consistently meet client expectations.
• Current valid driver’s license and ability to provide personal transportation for meetings and job visits away from the office with reimbursement.

#LI-CS1

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGISwho the source of our strength has always been. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.