Project Coordinator

Milton Hershey School; Hershey (PA); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Milton Hershey School in Hershey, PA seeks a Project Coordinator to support the Facilities and Technical Services Asset Renewal Department. The role handles administrative tasks across design through construction, coordinating documents, tracking costs, and ensuring timely project flow.

You will work onsite on the MHS campus, with some travel to project sites. A strong organizational background and at least 3 years of relevant experience are required.

Qualifications

• High school diploma or GED required.
• Minimum 3 years in administrative or project coordination roles.
• Advanced proficiency with Word, Excel, and PowerPoint.
• Experience with PeopleSoft or construction management software preferred.
• Strong document-management, recordkeeping, proofreading, and organizational skills.
• Ability to manage multiple projects and meet deadlines.
• Certified Administrative Professional certification preferred.
• General knowledge of commercial construction preferred.

Responsibilities

• Establish, organize, and maintain electronic project files and documentation.
• Assist teams with design contracts, documents, and coordinate bid processes.
• Prepare and distribute contracts, purchase orders, and related documents.
• Maintain project submittal registries and cost reports for managers.
• Draft, proofread, and distribute letters, minutes, and reports.
• Schedule meetings and coordinate logistics with stakeholders.
• Support project turnover and closeout documentation for Facilities.

Skills

MS Word

Excel

PowerPoint

Organizational skills

Proofreading

Education

High school diploma or GED

Certified Administrative Professional

Tools

PeopleSoft

Construction software

Job description

Job Description - Project Coordinator (26000154)

Description

Milton Hershey School (MHS) is a nationally recognized, cost-free private school serving approximately 2,200 students in pre-K through 12th grade. Founded in 1909 through the generosity of Milton and Catherine Hershey, MHS provides students from disadvantaged backgrounds with a supportive home, an exceptional education, and opportunities to thrive. More than 12,000 graduates have gone on to lead fulfilling, productive lives, and the school continues to expand its impact on future generations.

MHS is seeking a highly organized and detail-oriented Project Coordinator to provide administrative support to the Facilities and Technical Services Asset Renewal Department. In this role, you will provide essential administrative and project coordination support for multiple capital construction projects, from planning and design through construction and closeout. This is an excellent opportunity for an experienced administrative professional who enjoys managing details, improving processes, working with multiple stakeholders, and helping complex projects move forward successfully. At MHS, employees are expected to demonstrate the School’s Sacred Values of Commitment to Mission, Integrity, Mutual Respect, and Positive Spirit while contributing to a culture of excellence, accountability, and service.

Key Responsibilities

Establish, organize, and maintain electronic project files, shared email accounts, correspondence, contracts, and supporting documentation.

Assist project teams with preparing, distributing, and tracking design professional agreements and contract documents.

Distribute bid documents and support project managers with the preparation of bid addenda.

Ensure contractor proposals, contracts, insurance certificates, and project correspondence are accurately filed and readily accessible.

Prepare AIA contracts, work authorizations, purchase orders, and related documents, and process them through PeopleSoft.

Assist with the creation and maintenance of project submittal registries.

Draft, proofread, process, and distribute letters, memoranda, meeting minutes, reports, spreadsheets, and other project materials.

Schedule meetings, coordinate logistics, take notes, and distribute meeting documentation.

Run project cost reports and assist project managers with cost reconciliation.

Support project turnover by preparing documentation for Facilities.

Coordinate the project closeout process, including collecting contractor documentation and assembling operations and maintenance materials.

Identify and resolve administrative issues that may affect the orderly and timely flow of project work.

Provide limited shared services support to the functional owner in establishing and executing goals, as needed.

Work schedule: Monday–Friday, 8:00 a.m.–4:30 p.m. This position is primarily onsite office-based on the MHS campus, with occasional visits to construction project sites. Site visits may require a hard hat, safety glasses, appropriate footwear, and a high-visibility vest. Occasional off-campus travel may be required. Pay is in the range of $23.00 - $31.00 an hour, depending on years of experience, plus a comprehensive benefits package.

Qualifications

High school diploma or GED required.

Minimum of three years of relevant administrative, project coordination, construction, facilities, or related experience.

Advanced proficiency with Microsoft Word, Excel, and PowerPoint.

Experience using PeopleSoft, construction management software, or comparable project and financial systems, preferred.

Strong document-management, recordkeeping, proofreading, and organizational skills.

Ability to manage multiple projects and priorities independently while meeting deadlines.

General knowledge of commercial construction is preferred.

Certified Administrative Professional certification preferred.

Schedule

Full-time

Job Type

Standard

Job Posting

Sep 1, 2026

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Milton Hershey School does not discriminate in admissions or other programs and services on the basis of race, color, national or ethnic origin, ancestry, sex, religious creed or disability. Read on equal opportunity and diversity, equal employment opportunity, and more.important MHS policies

Milton Hershey School does not discriminate in admissions or other programs and services on the basis of race, color, national or ethnic origin, ancestry, sex, religious creed or disability. .Equal Opportunity Policy