Project Coordinator

iicrc-careers; Hatfield Township (PA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k)

Competitive salary

Free uniforms

Opportunity for advancement

Paid time off

Training & development

Job summary

Paul Davis is seeking a Project Coordinator to ensure projects are executed accurately, on time, and within established processes. The role emphasizes organization, discipline, and accountability in a fast-paced environment across multiple teams and stakeholders.

You will support documentation, scheduling, risk escalation, and adherence to safety and regulatory requirements, contributing to smooth project delivery and client satisfaction.

Qualifications

• Follow structured processes and maintain accuracy.
• 3+ years in administrative, operations, or project coordination roles.
• Experience in restoration/construction is a plus.

Responsibilities

• Manage project workflows aligned with company processes.
• Maintain real-time documentation across all project files.
• Track project progress, identify gaps, and escalate issues.
• Coordinate schedules for teams, subcontractors, equipment, and materials.
• Communicate consistently with internal teams, clients, vendors, and insurance partners.
• Monitor timelines and ensure all phases meet company standards.
• Support cost tracking and ensure documentation is complete and accurate.
• Ensure compliance with safety, regulatory, and insurance-related requirements.
• Follow escalation protocols for delays, discrepancies, or customer concerns.
• Identify inefficiencies and support continuous process improvement.
• Participate in on-call rotation and respond to after-hours needs.

Skills

Process discipline

Attention to detail

Multitasking

Communication

Project coordination

Job description

Benefits:

• Medical, Dental & Vision


• 401(k)


• Competitive salary


• Free uniforms


• Opportunity for advancement


• Paid time off


• Training & development

Make an Impact Where Process Meets Purpose

At Paul Davis, we don’t just restore properties—we restore lives. Behind every successful project is a team that executes with precision, urgency, and accountability. We’re looking for a Project Coordinator who thrives in a structured environment, follows processes with discipline, and keeps operations running smoothly from start to finish.

If you’re someone who loves organization, holds a high standard for accuracy, and doesn’t let things fall through the cracks, this role is for you.

What You’ll Do

You’ll play a critical role in ensuring projects are executed correctly, completely, and on time by:

• Managing project workflows in alignment with established company processes and systems


• Maintaining accurate, real-time documentation across all project files


• Tracking project progress, identifying gaps, and escalating issues appropriately


• Coordinating schedules for teams, subcontractors, equipment, and materials


• Communicating consistently with internal teams, clients, vendors, and insurance partners


• Monitoring timelines and ensuring all phases meet company standards


• Supporting cost tracking and ensuring documentation is complete and accurate


• Ensuring compliance with safety, regulatory, and insurance-related requirements


• Following escalation protocols for delays, discrepancies, or customer concerns


• Identifying inefficiencies and supporting continuous process improvement


• Participating in on-call rotation and responding to after-hours needs as assigned

What You Bring

• A strong ability to follow structured processes and systems without cutting corners


• High attention to detail and commitment to accuracy


• Ability to manage multiple priorities while staying organized and on track


• Strong communication and coordination skills across multiple stakeholders


• Experience in administrative, operations, or project coordination roles (3+ years preferred)


• Comfort working in a fast-paced, high-accountability environment


• Experience in restoration, construction, or similar industries is a plus

What Success Looks Like

• Projects are well-documented, organized, and audit-ready


• Deadlines are met and issues are escalated early—not after the fact


• Teams and clients stay informed and aligned


• Processes are followed consistently and improved over time

Why Join Paul Davis

• Be part of a company with a strong reputation and purpose-driven work


• Opportunity to grow within a structured, process-focused environment


• Work alongside teams that value accountability, communication, and execution


• Make a real impact during critical moments for customers

Apply If You Are…

• Process-driven, not process-resistant


• Detail-oriented and highly organized


• Comfortable holding yourself (and others) accountable


• Motivated by getting things done the right way—not the easy way