Project Coordinator

William A Randolph Inc; Gurnee (IL); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Profit sharing

Performance bonus

Medical insurance

Dental insurance

Vision insurance

Paid vacation

Paid sick time

Job summary

William A. Randolph, Inc. is seeking a Project Coordinator to support our growing portfolio of commercial construction projects nationwide.

This role helps keep projects on track by coordinating with Project Managers, subcontractors, vendors, and internal teams. The position involves assisting with preconstruction, procurement, contract administration, and closeout, while maintaining accurate records and contributing to process improvements.

Qualifications

• Requires associate degree or equivalent experience in construction administration or project coordination.
• Experience in procurement, estimating support, or contract administration is a plus.
• Strong organizational, communication, and time-management skills required.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and related platforms.

Responsibilities

• Support preconstruction, estimating, subcontractor procurement, and contract administration.
• Coordinate subcontract agreements, purchase orders, change orders, and project documentation.
• Assist with monthly owner pay applications, subcontractor billing, lien waivers, and compliance tracking.
• Organize project meetings, prepare meeting minutes, track action items, and provide updates to leadership.
• Coordinate communication among Project Managers, subcontractors, vendors, and internal teams.
• Support project closeout, including warranties, O&M manuals, and punch list tracking.
• Help improve processes and maintain accurate records from startup to closeout.

Skills

Organizational skills

Communication

Time management

Attention to detail

Microsoft Office

Education

Associate degree in Construction Management

Associate degree in Business Administration

Tools

CMiC

Smartsheet

Lucernex

Wrike

DocuSign

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Gurnee, IL, US

4 days ago Requisition ID: 1001

William A. Randolph, Inc. | Chicago Suburbs

Ready to be part of something bigger? Help bring commercial construction projects to life with William A. Randolph, Inc.!

William A. Randolph, Inc. is seeking an organized, detail-oriented Project Coordinator to support our growing portfolio of commercial construction projects nationwide. This is an exciting opportunity for a proactive professional who enjoys keeping projects on track, coordinating with multiple teams, and contributing to successful project delivery.

With more than $350 million in annual revenue, we are a nationally recognized general contractor headquartered in the Chicago suburbs, specializing in hospitality, retail, office, industrial, multifamily, and mixed-use developments.

What You'll Do

• Support preconstruction, estimating, subcontractor procurement, and contract administration.
• Coordinate subcontract agreements, purchase orders, change orders, and project documentation.
• Assist with monthly owner pay applications, subcontractor billing, lien waivers, and compliance tracking.
• Organize project meetings, prepare meeting minutes, track action items, and provide project updates to leadership.
• Coordinate communication among Project Managers, Project Executives, subcontractors, vendors, and internal teams.
• Support project closeout, including warranties, O&M manuals, as-built documents, and punch list tracking.
• Help improve processes, maintain accurate records, and keep projects organized from startup through closeout.

What We're Looking For

• Associate degree in Construction Management, Business Administration, or a related field preferred; equivalent education and relevant experience will be considered.
• Experience in construction administration, project coordination, procurement, or estimating support is a plus.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent communication, problem-solving, and time management skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Familiarity with CMiC, Smartsheet, Lucernex, Wrike, DocuSign, or similar platforms is preferred.

What We Offer

• Profit sharing
• Performance bonus opportunities
• Medical, dental, and vision insurance
• Paid vacation and sick time

Why Join William A. Randolph, Inc.?

Be part of a team delivering diverse commercial construction projects across the country. You'll collaborate with experienced professionals, contribute to meaningful projects, and play an important role in keeping operations running smoothly.

Learn more about us at www.warandolph.com.

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