Preconstruction Coordinator

Apres Management Inc; Missouri City (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Apres Management Inc. seeks a detail-oriented Preconstruction Coordinator in Missouri City, TX to support the Estimating Department with bid proposals, specifications, and project data. The role requires strong Excel skills, multitasking, and reliable teamwork in a fast-paced construction environment.

You will collaborate with subcontractors, attend pre-bid meetings, prepare bid packages, manage schedules, and input data into CRM and SmartBid to keep vendor information up to date.

Qualifications

• Proficiency with Microsoft Office, especially Excel.
• Strong scheduling and organizational abilities.
• Ability to manage multiple priorities and projects.
• Self-motivated with a proactive work ethic.
• Excellent verbal and written communication; team player.
• Construction industry experience is a plus.
• Ability to work under pressure in a fast-paced environment.
• Analytical mindset and willingness to learn.

Responsibilities

• Solicit and follow up on bid proposals from subcontractors and suppliers.
• Attend pre-bid meetings and bid submissions/openings.
• Gather specs, plans, and proposals to prepare work for estimation.
• Build bid packages with qualifications, references, minority, safety, etc.
• Maintain in-progress work and project experience data sheets.
• Update staff resumes for bid packages.
• Acquire bid bonds and insurance requests.
• Maintain estimating schedule, scorecards, BUILDR, bid spreads for reviews.
• Execute contracts for awarded projects, including bonds.
• Attend estimating/pre-con meetings as needed.
• Input data into CRM.
• Use bidding software to input projects and update vendor database (SmartBid).
• Perform other related duties as assigned

Skills

Microsoft Excel

Microsoft Office

Scheduling

Organizational skills

Communication

Multi-tasking

Teamwork

Problem solving

Accountability

Attention to detail

Tools

SmartBid

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular Missouri City, TX, US

The Preconstruction Coordinator plays a crucial role within our team, supporting the Estimating Department with a range of essential tasks. This highly collaborative position demands a proactive individual with exceptional communication and organizational skills, and a strong sense of accountability.

• Work with the Preconstruction Team to solicit and follow up on bid proposals from subcontractors and suppliers.
• Attend pre-bid meetings and bid submissions/openings.
• Prepare work to be estimated by gathering specifications, plans and proposals.
• Build bid packages including qualifications, references, minority information, safety information, etc.
• Maintain current work in progress and project experience data sheets.
• Update and maintain staff resumes for bid packages.
• Acquire bid bond and insurance requests.
• Maintain the estimating schedule and calendar, weekly scorecards, BUILDR, and bid tab spreads for biweekly budget/production reviews.
• Execute contracts for awarded projects, including maintenance, payment, and performance bonds.
• Attend necessary estimating, pre-con meetings.
• Input data into CRM.
• Use bidding software to input projects and keep software vendor database up to date (SmartBid).
• Perform other related duties as assigned

Requirements:

• Proficiency with Microsoft Office, with an emphasis on Microsoft Excel.
• High sense of accountability and ability to handle multiple priorities simultaneously.
• Exemplary scheduling and organizational skills, including the ability to independently manage multiple projects within competing time and other criteria.
• Self-motivated with a strong work ethic and a "can-do" attitude.
• Exceptional verbal, written, and telecommunication skills.
• Team-oriented, cooperative, and collaborative.
• Positive and proactive attitude, analytical skills, and willingness to share or learn more.
• Construction industry experience is advantageous but not required.
• Ability to work well under pressure and within a fast-paced work environment.
• Ability to problem solve either independently or within a team setting.