Project Coordinator

Apex Systems; Gainesville (FL); On-site; USD 32,000 - 39,000; Full time

Job summary

Everforth Apex is seeking a Project Coordinator to support our team in Gainesville, Florida. This is a fully onsite, 6-month contract-to-hire role with a pay rate of $23-28 per hour on W2.

The role involves invoicing, inventory management, PO requests, and time sheet approvals, supporting Project Managers and Operations Managers with strong communication across stakeholders. Qualifications include 3+ years as an Executive Assistant or Project Coordinator, and proficiency with Word/Excel.

Qualifications

• 3+ years of experience as an Executive Assistant or Project Coordinator.
• Strong communication skills and proficiency with Word and Excel.
• Payroll experience/background is nice to have.

Responsibilities

• Provide administrative support, including managing emails, phone calls, and mail, ordering supplies, and offering general support for various departments.
• Track invoices by entering purchase orders as they are written and updating them with invoicing information.
• Manage truck inventory and service requests, track open items to ensure completion, and obtain receipts.
• Process purchase order requests for lifts, rentals, and materials.
• Update technician schedules weekly and as directed by the Project Manager or Superintendent, communicating changes to field personnel.
• Manage temporary labor by providing schedules, receiving and approving time sheets, and reviewing invoices.
• Collaborate with Project Managers to get contract updates and ensure executed contracts are filed correctly.
• Follow up on billing approvals and attend all project kick-off meetings.

Skills

Strong communication skills

Tools

Word

Excel

Job description

Job#: 3052200

Job Description:

Project Coordinator

Location: Gainesville, Florida (Fully Onsite)

Length: 6 month contract to hire

Pay rate: 23-28/hr. on W2 basis

Shift: 7-4 PM EST

Role Overview

We are seeking a Project Coordinator to support our team due to an increased workload. This role involves a range of administrative responsibilities, including invoicing, inventory management, purchase order requests, and time sheet approval. The Project Coordinator will support Project Managers and Operations Managers so they must possess good communication skills for interactions with clients, managers, and other stakeholders.

Key Responsibilities

• Provide administrative support, including managing emails, phone calls, and mail, ordering supplies, and offering general support for various departments.
• Track invoices by entering purchase orders as they are written and updating them with invoicing information.
• Manage truck inventory and service requests, track open items to ensure completion, and obtain receipts.
• Process purchase order requests for lifts, rentals, and materials.
• Update technician schedules weekly and as directed by the Project Manager or Superintendent, communicating changes to field personnel.
• Manage temporary labor by providing schedules, receiving and approving time sheets, and reviewing invoices.
• Collaborate with Project Managers to get contract updates and ensure executed contracts are filed correctly.
• Follow up on billing approvals and attend all project kick-off meetings.

Required Qualifications

Experience:

3+ years of experience as an Executive Assistant or Project Coordinator.

Skills:

Strong communication skills and proficiency with computer applications such as Word and Excel.

Plusses:

Any payroll experience/background is nice to have.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.