Project Coordinator

Vergence; Franklin (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Vergence is seeking an organized Administrative Assistant to support daily office operations in Franklin, Indiana. The role focuses on answering calls, scheduling meetings, preparing memos, and maintaining filing systems to ensure smooth workflow.

You will help with HR policy communications, project documentation, and general administrative tasks for program managers and staff. Strong Microsoft Office skills are essential.

Qualifications

• Experience in general office management including answering and directing phone calls, scheduling meetings and maintaining files.
• Ability to communicate HR policies and assist with problem resolution.
• Experience with organizing project management documentation and supporting program managers.

Responsibilities

• Answer and direct phone calls; organize and schedule meetings and appointments.
• Produce and distribute correspondence memos, letters, forms; maintain filing system.
• Provide general support to visitors and assist with administrative tasks.

Skills

Office management

HR policy support

Microsoft Office

Administrative support

Project documentation

Education

Associate degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Required Experience

• Demonstrated experience in general office management services including answering and directing phone calls, organize and schedule meetings and appointments, produce and distribute correspondence memos, letters, forms, and develop and maintain a filing system, and providing general support to visitors.
• Demonstrated experience with HR policies and procedures, communicates with coworkers and assist with problem resolution.
• Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with variety of administrative tasks.

Requirements

• Education: Associates degree or equivalent experience
• Clearance: Secret