Project Coordinator

Task Force Contractors LLC; Fort Walton Beach (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Company parties

Free uniforms

Health insurance

Paid time off

Profit sharing

Training & development

Job summary

Task Force Contractors LLC is seeking a Project Coordinator to bridge field crews, estimating, and the front office. You will ensure timely material availability, accurate purchase orders, and clean compliance paperwork before subcontractor payments.

You will interact with foremen, government contracting staff, and office staff, coordinating deliveries, notices, and documentation across active sites in the Florida region. This is a hands-on role requiring field presence.

Qualifications

• Three or more years coordinating construction projects, purchasing, expediting, or similar.
• Relentless follow-up and proactive communication with field crews, vendors, and office staff.
• Ability to read schedules, submittal logs, and plans to understand what is being ordered and why.
• Authorized to work in the United States and able to pass background check and drug screening.

Responsibilities

• Purchase orders: convert field material requests into accurate POs the same day, with correct vendor and price.
• Material readiness: track, chase, and confirm material before delivery.
• Vendor quotes: obtain apples-to-apples pricing for bids before deadlines.
• Project calendar: schedule notices, access requests, delivery windows, and inspections.
• Compliance: collect COIs, W‑9s, payroll, and lien waivers before payment.
• Field-to-office: be the single point that aligns superintendents, foremen, estimating, and office.

Skills

Scheduling

Vendor coordination

Communications

Follow-up

Detail oriented

Excel

Tools

Microsoft Excel

Document systems

Job description

Benefits

• 401(k) matching
• Bonus based on performance
• Company parties
• Free uniforms
• Health insurance
• Paid time off
• Profit sharing
• Training & development

Task Force Contractors is a Service-Disabled Veteran-Owned Small Business delivering construction and facility services to the federal government. We hold long‑term contract vehicles at Eglin Air Force Base, Hurlburt Field, and VA medical centers in Tampa, Montgomery, New Orleans, and Atlanta. We self-perform. We are growing.

We are hiring a Project Coordinator to sit between our field crews, our estimating desk, and our front office — the person who makes sure material shows up, purchase orders are right, quotes land before the bid closes, and compliance paperwork is in hand before anybody gets paid.

This is not a desk job with a jobsite view. You will be on the phone, in the field, and at the counter of the supply house.

What you will own

• Purchase orders. You convert field material requests into accurate POs the same day — right vendor, right price, right job cost code.
• Material readiness. No crew stands around waiting on material. You track it, chase it, and confirm it before the truck is supposed to arrive.
• Vendor quotes. You get complete, apples-to-apples pricing into the estimating team’s hands ahead of bid deadlines — not the morning of.
• Project calendar and notices. Schedule notices, base access requests, delivery windows, and inspection coordination across every active site.
• Compliance document chase. Certificates of insurance, W-9s, certified payroll, and lien waivers — collected before payment goes out, not after.
• Field-to-office communication. You are the single point that keeps superintendents, foremen, estimating, and the office reading off the same sheet of paper.

What we are looking for

• Three or more years coordinating construction projects, purchasing, expediting, or similar. Federal or DoD construction experience is a strong plus.
• You can read a schedule, a submittal log, and a set of plans well enough to know what is being ordered and why.
• Relentless follow-up. A large share of this job is chasing people who owe you something and not letting it drop.
• You are comfortable talking to a foreman at 6:45 in the morning and a government contracting officer at 2:00 in the afternoon.
• Strong with email, spreadsheets, and document/project systems — and quick to learn ours.
• Organized and discreet. You will handle payroll and subcontractor data that does not leave your desk.

Requirements

• Valid driver’s license and reliable transportation
• Ability to pass a pre-employment background check and drug screen
• Ability to obtain and maintain access to federal installations and VA facilities
• Willingness to travel occasionally to project sites in Florida, Alabama, Louisiana, and Georgia
• Authorized to work in the United States