Project Coordinator

C.R. Crawford; Fayetteville (AR); On-site; USD 42,000 - 56,000; Full time

Job summary

Prime Industrial Services is seeking an entry-level Project Coordinator to support the project management team with clerical and administrative duties. The role includes coordinating all travel arrangements for the team and maintaining travel itineraries and project documentation in Procore.

You will prepare reports using Microsoft Office, track expenses, and assist with meeting logistics. Looking for a detail-oriented, proactive individual eager to learn and grow within the company.

Qualifications

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organizational and time-management skills with keen attention to detail.
• Clear written and verbal communication abilities.
• Willingness to learn, take direction, and grow within the company.
• Experience with Procore is a plus.

Responsibilities

• Provide clerical and administrative support to the project management team.
• Book and coordinate all travel arrangements, including airfare, lodging, and ground transportation.
• Maintain travel itineraries, confirmations, and receipts; update teams on changes.
• Enter, update, and organize project information in Procore.
• Prepare, format, and distribute project documents and reports using Microsoft Office.
• Track and file project documentation: submittals, RFIs, contracts, meeting minutes.
• Schedule meetings, prepare agendas, and take/distribute notes.
• Assist with expense reports and tracking of travel/project costs.
• Answer phones and emails; route inquiries to appropriate team members.
• Explore and apply AI tools to streamline routine administrative tasks.
• Support project managers with additional tasks as assigned.

Skills

Microsoft Office

Organization

Written and verbal communication

Willingness to learn

Education

Associate or bachelor’s degree in construction management, business, or related field

Tools

Procore project management software

Job description

Job Type

Full-time

Description

Monday to Friday, 8:00 a.m. to 5:00 p.m.

About Prime Industrial Services

Prime Industrial delivers dependable industrial mechanical and millwright services to keep operations running safely and efficiently. We specialize in process piping, thermal fluid and steam systems, platforms and catwalks, and full-service millwright support bringing precision, quality, and reliability to every project. Our team is committed to minimizing downtime, improving performance, and delivering results.

Job Summary

Prime Industrial Services is seeking a Project Coordinator to support our project management team in an entry-level capacity. This position provides clerical and administrative support while coordinating all travel and airfare accommodations for the project management team.

Responsibilities

• Provide clerical and administrative support to the project management team
• Book and coordinate all travel arrangements, including airfare, lodging, and ground transportation
• Maintain travel itineraries, confirmations, and receipts, and update teams on any changes
• Enter, update, and organize project information and documents in Procore
• Prepare, format, and distribute project documents, reports, and correspondence using Microsoft Office
• Track and file project documentation, including submittals, RFIs, contracts, and meeting minutes
• Schedule meetings, prepare agendas, and take and distribute meeting notes
• Assist with expense reports and tracking of travel and project-related costs
• Answer phones and emails and route inquiries to the appropriate team members
• Explore and apply AI tools to streamline routine administrative tasks
• Support project managers with additional tasks as assigned

Equal Employment Opportunity Statement

Prime Industrial Services is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. All qualified applicants will receive consideration for employment.

Requirements

Minimum Qualifications

• Working knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Strong organizational, time-management, and attention-to-detail skills
• Clear written and verbal communication skills
• Willingness to learn, take direction, and grow within the company

Preferred Qualifications

• Experience with Procore project management software
• Associate or bachelor’s degree in construction management, business, or a related field
• Familiarity with AI tools and an interest in applying them to improve productivity
• Experience in construction, industrial services, or an office support setting