Project Coordinator: Travel & PM Support | AI Tools

C.R. Crawford; Fayetteville (AR); On-site; USD 42,000 - 56,000; Full time

Job summary

Prime Industrial Services is seeking an entry-level Project Coordinator to support the project management team with clerical and administrative duties. The role includes coordinating all travel arrangements for the team and maintaining travel itineraries and project documentation in Procore.

You will prepare reports using Microsoft Office, track expenses, and assist with meeting logistics. Looking for a detail-oriented, proactive individual eager to learn and grow within the company.

Qualifications

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organizational and time-management skills with keen attention to detail.
• Clear written and verbal communication abilities.
• Willingness to learn, take direction, and grow within the company.
• Experience with Procore is a plus.

Responsibilities

• Provide clerical and administrative support to the project management team.
• Book and coordinate all travel arrangements, including airfare, lodging, and ground transportation.
• Maintain travel itineraries, confirmations, and receipts; update teams on changes.
• Enter, update, and organize project information in Procore.
• Prepare, format, and distribute project documents and reports using Microsoft Office.
• Track and file project documentation: submittals, RFIs, contracts, meeting minutes.
• Schedule meetings, prepare agendas, and take/distribute notes.
• Assist with expense reports and tracking of travel/project costs.
• Answer phones and emails; route inquiries to appropriate team members.
• Explore and apply AI tools to streamline routine administrative tasks.
• Support project managers with additional tasks as assigned.

Skills

Microsoft Office

Organization

Written and verbal communication

Willingness to learn

Education

Associate or bachelor’s degree in construction management, business, or related field

Tools

Procore project management software

Job description

Prime Industrial Services is seeking an entry-level Project Coordinator to support the project management team with clerical and administrative duties. The role includes coordinating all travel arrangements for the team and maintaining travel itineraries and project documentation in Procore.

You will prepare reports using Microsoft Office, track expenses, and assist with meeting logistics. Looking for a detail-oriented, proactive individual eager to learn and grow within the company.