Project Coordinator

JLL; Fairburn (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

JLL seeks a Project Coordinator to manage planning, execution, and closeout of space-related projects across buildings. You will coordinate kick-off meetings, review space requests, and maintain project schedules while liaising with facilities teams and vendors.

The role emphasizes thorough communication and timely reporting. The ideal candidate has 1+ year in a fast-paced environment, strong analytical and organizational skills, and proficiency with word processing, databases, and email tools.

Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, or Business Management required.
• Minimum 1 year in a fast paced environment.
• Strong analytical, organizational, and presentation skills.
• Proficiency in word processing, database management, and email softwares.
• Detail oriented, organized, and able to multitask and prioritize tasks.
• Excellent written and verbal skills.

Responsibilities

• Gather details for project initiation and coordinate kick-off meetings with proper teams.
• Review space change requests to optimize space utilization.
• Review private room requests for dedicated office spaces.
• Conduct site visits with stakeholders to understand client requests.
• Populate and maintain Gantt charts and adhere to timelines.
• Maintain, update, and distribute status updates to project schedule and provide regular reporting to stakeholders.
• Act as liaison between facilities teams and vendors; communicate change requests.
• Prepare, maintain, and distribute communications related to project requests, schedules, and progress.
• Track vendor items and coordinate delivery dates with Project Managers, IT, and vendors.
• Follow up with vendors on all project-related action items.
• Submit service tickets for test fits, CAD files, space cleanings, and other activities.
• Aid in developing standard operating procedures for project activities.
• Review projects post completion and document lessons learned.

Skills

Analytical skills

Organizational skills

Presentation skills

Word processing

Database management

Multitasking

Communication skills

Detail oriented

Education

Bachelor's degree (Construction Management, Engineering, Architecture, or Business Management)

Tools

Corrigo

CAD (files)

Job description

What This Job Involves

The Project Coordinator is responsible for various processes related to space projects, space resets, customer satisfaction, as well as transparency and reconciliation of costs associated with all space related activities. Responsibilities for this role include, but are not limited to, planning, implementation, and delivery of space related projects across various buildings.

Project Coordinator at JLL!

The Project Coordinator is responsible for various processes related to space projects, space resets, customer satisfaction, as well as transparency and reconciliation of costs associated with all space related activities. Responsibilities for this role include, but are not limited to, planning, implementation, and delivery of space related projects across various buildings.

Project Planning

• Gather details needed for project initiation and coordinate kick-off meetings with proper teams
• Review space change requests as a team to ensure the best utilization of available space
• Review private room requests to provide users dedicated office spaces throughout the campus
• Conduct site visits with stakeholders to grasp full understanding of client request
• Populate and maintain Gantt charts and adhere to project timelines in order to meet project deliverables

Project Execution

• Maintain, update, and distribute accurate status updates to the project schedule and provide regular reporting stakeholders on project progress
• Act as liaison between facilities teams and the vendors, communicating any change requests to stakeholders
• Prepare, maintain, and distribute communications related to recurring project requests, schedules, and progress
• Track vendor supplied items and coordinate dates of delivery with Project Managers, IT, and vendors to confirm deliveries coincide with requirements to meet project deadlines
• Consistent follow up with vendors on all project related action items
• Submit service tickets requesting test fits, CAD files, space cleanings, including other project related activities

Project Closeout

• Aid in the build out of standard operating procedures for project related activities
• Review the space projects post completion, documenting lessons learned and best practices to improve efficiency
• Assist the project team with essential administrative and day to day responsibilities

Customer Experience

• Manage all new hire onboarding information - reach out to admins/managers
• Update project matrix, fill in customer information, technical requirements.
• Communicate with client on upcoming projects and impact on business

Sound like you? To apply you need to be:

• Bachelor's degree preferably in Construction Management, Engineering, Architecture, or Business Management
• Minimum 1 year experience in a fast paced high functioning environment.
• Strong analytical, organizational, and presentation skills
• Proficiency in word processing, database management, and email softwares
• Detail oriented, organized, and able to multitask and prioritize tasks
• Excellent written and verbal skills

Nice to have:

• Financial oversight experience
• Experience with communication and coordination with teams and vendors
• Corrigo experience (specifically issuing work orders)
• Knowledge of safety protocols and safety permits

Schedule

Monday-Friday, 7:00 AM to 3:30 PM

Location

Fairburn, GA