Project Coordinator

ZipRecruiter; Fairburn (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in project management is seeking a Project Coordinator. This role is essential for managing project logistics, documentation, and communication within the project team. Responsibilities include setting up projects, managing vendors, and ensuring documentation accuracy. If you thrive in an organized and detail-oriented environment, this opportunity may be for you.

Qualifications

• Experience in project management is preferred.
• Must have good communication and organizational skills.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Set up new projects including binders and office supplies.
• Manage project documentation and information flow.
• Coordinate with vendors and subcontractors.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Problem-solving

Education

Bachelor's degree

Job description

Job DescriptionJob Description

PROJECT COORDINATOR - JOB DESCRIPTION

SUMMARY

The Project Coordinator is an integral and valuable member of the Project Management Team. The PC administers many of the purchasing, documentation, and accounting tasks for projects from the beginning of the project (bidding/estimating process) through closeout.

KEY RESPONSIBILITIES
The responsibilities of the Project Coordinator position include the following. Other duties may be assigned.
• Set up new projects: create binders/files, office trailers, temporary utilities, office supplies, equipment, furniture, toilets, trash, water, etc.
• Organizing and managing the flow of hardcopy and digital information to and from members of the project team
• Create project Contact list
• Create project map and procure sign if required
• Manage submittal process and maintain submittal log
• Prepare meeting materials and/or minutes as needed
• Collecting JHA's/JSA's and submitting to client as required
• Maintain master vendor list
• Communicate ideas for improving workflow processes with a positive and constructive attitude, and for developing this attitude in others
• Assemble and transmit subcontracts and purchase orders with input from PM/PE
• Track and request insurance certificate renewals and bonds as required
• Process prime contract and subcontract change orders
• Collect packing slips and validate vendor invoice accuracy
• Assign invoices to vendor PO/Subcontract (invoice coding)
• Work with PM and project accountant to process and complete timely project billings
• Monitor A/R log and follow-up on payment status as required
• Prepare and verify accuracy of lien waivers
• Coordinate with vendors and subcontractors on the collection of required lien waivers
• Assembling T&M billings from supporting cost and field reports
• Assist with project close-out, collecting warranty information, operation and maintenance manuals

In addition to the items listed above, this position requires other various administrative tasks that may include but are not limited to: answering phone, composing routine correspondence, scheduling and booking travel arrangements, making copies of correspondence or other printed materials.

Must complete and pass a pre-employment drug & alcohol screen.

Job Posted by ApplicantPro