Information Technology Project Coordinator

Compunnel Inc.; Quincy (MA); Remote; USD 55,000 - 75,000; Full time

Job summary

A leading company is seeking an IT Project Coordinator to provide essential administrative and project coordination support for its Chief Information Office. The ideal candidate thrives in a fast-paced environment and excels at managing multiple tasks, requiring strong organizational skills and proficiency in Microsoft Office. This role includes coordinating special projects, supporting executive meetings, and managing sensitive information.

Qualifications

• Bachelor's degree or equivalent experience required.
• Experience with project management support.
• Ability to handle sensitive information discreetly.

Responsibilities

• Lead coordination of special projects and assignments.
• Organize and support monthly executive meetings.
• Conduct research and analyze data for reports.

Skills

Proficient in Microsoft Office Suite

Exceptional written and verbal communication skills

Strong organizational, planning, and multitasking abilities

Ability to work independently

Skilled in creating charts, graphs, and pivot tables

General knowledge of IT processes and technology

Demonstrated initiative and adaptability

Ability to prioritize competing demands

Education

Bachelor's degree in Business or related field

Job description

Position Overview:

The IT Project Coordinator will serve as the primary administrative and project coordination support for the Chief Information Office (CIO). This dynamic role requires a highly organized, proactive professional who thrives in a fast-paced, results-oriented environment.

This position will be responsible for executing core administrative functions, managing project-related activities, and supporting executive-level meetings and communications. Ad hoc projects may also be assigned to support the CIO and Executive IT leadership.

Key Responsibilities:

• Lead coordination of special projects and assignments, including setting objectives, timelines, and tracking progress.
• Conduct research and analyze data for use in reports, presentations, and dashboards (e.g., charts, graphs).
• Organize and support monthly executive meetings, including agenda preparation, material compilation, note-taking, and follow-up.
• Provide backup calendar management support for the SCIO.
• Assist with meeting preparation and logistics.
• Send reminders and follow-up communications for action items and deadlines.
• Document and track decisions and action items from meetings.
• Coordinate off-site meetings and events for executive leadership.
• Manage IT office supplies and facilities-related requests.
• Help educate staff on office policies and uphold a professional office culture.
• Provide general office support and assist staff as needed, including live support.
• Perform other duties as assigned.

Qualifications:

Required Skills & Experience:

• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, Access, Visio.
• Exceptional written and verbal communication skills.
• Strong organizational, planning, and multitasking abilities.
• Ability to work independently and manage sensitive, confidential information with discretion.
• Skilled in creating charts, graphs, and pivot tables.
• General knowledge of IT processes and technology preferred.
• Demonstrated initiative, adaptability, and a proactive approach to problem-solving.
• Ability to prioritize competing demands and meet deadlines.

Education:

• Bachelor's degree in Business or a related field; equivalent work experience may be considered.

Remote Work Requirements:

• Must maintain a distraction-free home workspace during business hours.
• High-speed internet connection required for remote work and virtual meetings.