Project Coordinator

Parallel Technologies; Eden Prairie (MN); On-site; USD 55,000 - 65,000; Full time

Job summary

An established industry player is seeking a Project Coordinator to provide essential administrative support to Project Managers. This role involves managing project setups, purchase orders, and invoices, while also ensuring effective communication and collaboration within the team. The ideal candidate will possess strong problem-solving abilities and proficiency in Microsoft Office. With a focus on reliability and attention to detail, this position offers a fantastic opportunity for entry-level professionals looking to grow in the security systems services industry. Join a dynamic team that values excellence and offers a supportive environment for your career development.

Qualifications

• 1+ year of relevant experience required.
• Proficiency in Microsoft Office is essential.
• Strong problem-solving and analytical skills needed.

Responsibilities

• Provide administrative support to Project Managers.
• Manage project setups, purchase orders, and invoices.
• Attend project meetings and take notes.

Skills

Problem-solving

Microsoft Office

Attention to detail

Basic accounting knowledge

Analytical skills

Communication

Multitasking

Education

Related degree

Tools

MS Excel

MS Word

MS Outlook

Job description

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Parallel Technologies provided pay range

This range is provided by Parallel Technologies. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $65,000.00/yr

The Project Coordinator role involves providing essential administrative support to Project Managers, including managing project set ups, purchase order creation, procurement of materials, invoice vouchering, and other tasks as assigned by the Project Manager or the Delivery Support Manager. Key skills required include strong problem-solving abilities, proficiency in Microsoft Office, attention to detail, and a basic understanding of accounting and finance. The position requires at least one year of relevant experience, with a preference for candidates possessing a related degree or additional experience. Reliability and the ability to commute to Eden Prairie, MN, are also essential.

Primary Responsibilities:

Project Manager Support

• Provide administrative support to Project Managers
• Perform Order conversion when quote is approved, following PPP process
• Regularly review ongoing project setup
• Review and confirmation of change orders
• Attending and note taking for all internal and external project kick off meetings
• Issuing purchase orders for material orders, lift rentals, and subcontractors
• Leverage vendor relationships and databases to provide up-to-date shipping information
• Reviewing vendor and subcontractor invoices for payment
• Creating and posting vouchers for vendor and subcontractor invoices
• Other administrative duties as assigned by the Delivery Support Manager or Project Manager
  
  
  

Accounts Payable Support

• Monitor AP inbox for invoices related to materials and subcontractors.
• Monitor and assist in creating vouchers for material and subcontractor invoices.
• Other duties as assigned by Delivery Support Manager or Accounting Manager
• Warehouse Support
• Collaboration with the Warehouse Coordinator on deliveries and inventory material picks
• Execute daily warehouse duties when the Warehouse Coordinator is OOO
  
  
  

Skills:

• Team-focused, collaborative
• High integrity, driven in the pursuit of excellence.
• Positive, winning attitude
• Highly responsive and effective communicator
• Ability to multitask efficiently in a demanding environment.
• Ambitious, displays dedication and diligence to tasks.
• Strong analytical and critical thinking skills
• Basic understanding of accounting/finance
• Strong Microsoft Office skills
  
  
  

Requirements:

• Minimum of one year of relevant experience, with a preference for candidates possessing a related degree or additional experience
• High degree of focus; excellent attention to detail
• Willingness to learn new subject matter
• Proficiency in MS Excel, Word, & Outlook required
• Reliability and the ability to commute to Eden Prairie, MN is essential
• Must have a valid driver’s license and be able to pass background, aptitude, & drug test

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Security Systems Services

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