Project Coordinator

AlphaX RE Capital; Cupertino (CA); On-site; USD 65,000 - 105,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) retirement plan

Complimentary daily lunches, snacks, &

Job summary

AlphaX RE Capital is seeking a detail-oriented Project Coordinator to support the Development and Project Management teams through the real estate lifecycle. You will manage documentation, schedules, meetings, and reporting to keep projects progressing efficiently.

The ideal candidate has 2–5 years in project coordination within real estate development, excellent organizational skills, and strong communication abilities, in a fast-paced environment in California.

Qualifications

• Bachelor's degree in Construction Management, Real Estate, Business Administration, Architecture, Engineering, or related field preferred.
• 2-5 years of experience in project coordination, construction administration, real estate development, or related field.
• Strong organizational and time-management skills; ability to manage multiple projects and priorities; excellent written and verbal communication.

Responsibilities

• Provide day-to-day project coordination support to Project Managers and Development teams.
• Track project schedules, milestones, deliverables, and actions; maintain trackers and dashboards.
• Coordinate project activities across internal teams and external partners; follow up on tasks.
• Maintain organized project files: contracts, consultant agreements, drawings, specs, notes, approvals, reports.
• Schedule meetings, prepare agendas, record minutes and distribute action items; track decisions.
• Assist with maintaining project schedules and milestone trackers; monitor design, entitlements, construction, inspections, closeout.
• Track budgets, invoices, expenditures; review invoices for completeness and routing; support monthly reporting.
• Collaborate with Development, Project Management, Construction, Land Acquisition, Finance, Legal, Design, Purchasing, Customer Care to ensure project execution.

Skills

Project coordination

Real estate development

Communication

Time management

Multitasking

Education

Bachelor's degree in Construction Management, Real Estate, Business Administration, Architecture, Engineering, or related field

Job description

Employment Type: Full-Time

About AlphaX RE Capital

AlphaX RE Capital and its affiliated entities form a women-founded, integrated real estate firm based in the San Francisco Bay Area. Committed to creating innovative and sustainable housing solutions throughout California, our group manages an extensive and growing portfolio of assets and development projects. We are a leader in addressing the housing crisis by developing sustainable and affordable communities.

Taking a comprehensive approach, we oversee the complete real estate lifecycle from end to end. AlphaX emphasizes diversity, equity, and social impact, with initiatives such as the AlphaX Foundation and Small Builders Association empowering future leaders, women, and minorities in real estate. Our headquarters is located in Cupertino, CA, with additional offices in Southern California and Arizona.

About the Role

This position is employed by AL Homes Inc., a brand of AlphaX RE Capital. The Project Coordinator provides administrative and operational support to the Project Management and Development teams throughout the lifecycle of real estate development projects. This role is responsible for coordinating project documentation, schedules, meetings, communication, and reporting activities to ensure projects progress efficiently and effectively.

The Project Coordinator works closely with Project Managers, Development Managers, Consultants, Contractors, Vendors, and internal departments to maintain accurate project information, support project execution, and facilitate timely decision-making.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced real estate development environment.

Responsibilities

Project Administration & Coordination

• Provide day-to-day project coordination support to Project Managers and Development teams.
• Assist with tracking project schedules, milestones, deliverables, and action items.
• Maintain project trackers, status reports, and internal dashboards.
• Coordinate project activities across internal teams and external partners.
• Follow up on outstanding tasks and ensure timely completion.

Document Management

• Maintain organized project files, including:
• Contracts
• Consultant agreements
• Drawings
• Specifications
• Meeting notes
• Approvals
• Reports
• Manage document control processes and ensure records are current and accessible.
• Support project closeout documentation and turnover processes.

Meeting & Communication Coordination

• Schedule project meetings with internal teams, consultants, contractors, and government agencies.
• Prepare meeting agendas, presentations, and project updates.
• Record meeting minutes and distribute action items.
• Track decisions, approvals, and follow-up requirements.
• Support communication between project stakeholders.

Project Schedule & Milestone Tracking

• Assist Project Managers with maintaining project schedules and milestone trackers.
• Monitor key project phases, including:
• Entitlement approvals
• Design milestones
• Construction activities
• Inspections
• Project closeout
• Identify potential schedule delays and elevate issues when necessary.
• Support communication with architects, engineers, contractors, and consultants.
• Assist with consultant onboarding, contracts, invoices, and deliverable tracking.
• Monitor consultant submissions and approval timelines.
• Maintain vendor contact lists and project communication records.

Construction Support

• Track construction reports, RFIs, submittals, and change documentation.
• Coordinate site meeting schedules and project updates.
• Assist with maintaining project quality and progress records.
• Support project closeout and warranty documentation.

Budget & Invoice Support

• Assist with tracking project budgets, invoices, and expenditures.
• Review consultant invoices for completeness and approval routing.
• Maintain payment tracking logs.
• Support Project Managers with monthly reporting activities.

Cross-Functional Collaboration

Work closely with:

• Development Team
• Project Management Team
• Construction Team
• Land Acquisition
• Finance & Accounting
• Legal
• Design Team
• Purchasing
• Customer Care

to support successful project execution.

Qualifications

Required

• Bachelor's degree in Construction Management, Real Estate, Business Administration, Architecture, Engineering, or related field preferred.
• 2-5 years of experience in project coordination, construction administration, real estate development, or related field.
• Strong organizational and time-management skills.
• Ability to manage multiple projects and competing priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.

Preferred

• Experience working for a real estate developer, homebuilder, construction company, or architecture/engineering firm.
• Knowledge of residential construction and development processes.
• Experience supporting entitlement, permitting, or construction projects.
• Familiarity with California real estate development projects.

Why Join AlphaX?

• Shape Our Strategic Growth: AlphaX is in a pivotal phase of expansion. This is a defining opportunity to partner with our leadership to scale the organization, influence our corporate trajectory, and build a lasting industry legacy.
• Accelerated Professional Advancement: Our entrepreneurial, high-performance environment rewards driven professionals with substantial career progression and unparalleled exposure to the complete real estate lifecycle.
• Mission-Driven Execution: Collaborate with a deeply passionate, high-caliber team dedicated to executing complex, innovative strategies that actively solve California’s housing challenges.
• Forward-Thinking Strategy: Operate in a highly dynamic environment. Backed by an expanding portfolio of assets, we move decisively to capitalize on market opportunities and encourage innovative solutions to traditional real estate challenges.

AlphaX RE Capital offers a benefits package and a welcoming office culture designed to support our team.

• Employees are provided with medical, dental, and vision coverage, along with access to a 401(k) retirement savings plan.
• Additionally, we offer great in-office perks, including complimentary daily lunches, snacks, and coffee, as well as monthly team birthday celebrations to bring everyone together.

The expected salary range for this position is $65,000 to $105,000 per year. The actual salary offer will be determined based on the successful candidate's geographic location, relevant experience, and specific skill sets, in accordance with California laws.

AlphaX RE Capital and its affiliates are Equal Opportunity Employers.

We celebrate diversity and are committed to creating an inclusive environment for all employees in accordance with the California Fair Employment and Housing Act (FEHA).

All employment decisions are based on business needs, job requirements, and individual qualifications.