Project Coordinator

Jobot; Cincinnati (OH); On-site; USD 80,000 - 100,000; Full time

Job summary

Jobot is seeking an experienced Project Coordinator to support construction accounting and project billing in the Cincinnati, OH area. You will oversee invoicing, contract administration, and project financial tracking from award through completion.

Collaborate with Operations, Estimating, Payroll, Billing, and Leadership to ensure accurate billing, cost control, and financial visibility across divisions. Onsite role with strong growth opportunities and competitive compensation.

Qualifications

• 3+ years of Construction or Project Coordinator experience.
• Experience in construction, infrastructure, roadway, or specialty contracting.
• Strong understanding of project billing, job costing, contract administration, and project financial reporting.
• Experience using Deltek ComputerEase.
• Advanced Microsoft Excel skills.
• Excellent organizational and communication abilities.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Manage project billing across multiple construction service divisions.
• Prepare and submit accurate customer invoices in accordance with contract requirements.
• Review daily field reports, work orders, tickets, and supporting documentation for billing accuracy.
• Monitor project costs, committed costs, change orders, retainage, and overall project profitability.
• Coordinate with operations and project managers to resolve billing discrepancies and job cost issues.
• Assist with month-end close activities related to project accounting.
• Maintain organized electronic project files and financial documentation.
• Review contracts, purchase orders, subcontract agreements, and customer requirements.
• Track insurance compliance, lien waivers, subcontractor documentation, and project closeout requirements.
• Maintain accurate project setup and financial information within the ERP system.
• Support change order administration and contract modifications.
• Partner with leadership to improve project reporting and financial visibility.
• Identify opportunities to improve accounting, billing, and contract administration processes.
• Assist with audits and financial reporting requests.

Skills

Project billing

Job costing

Contract administration

Project financial reporting

Excel skills

Multitasking

Communication

Tools

Deltek ComputerEase

Job description

Project Coordinator + Construction Accounting + Project Billing + Deltek ComputerEase + Job Costing + Cincinnati, OH

Salary: $80,000 - $100,000 per year

Our client is seeking an experienced Project Coordinator to support the financial operations of a growing construction and infrastructure services organization. This individual will oversee project billing, contract administration, project financial tracking, and customer invoicing across multiple business divisions. Working closely with Operations, Estimating, Payroll, Billing, and Executive Leadership, this position ensures projects are accurately established, billed, and financially monitored from contract award through project completion.

Why join us?

• Join a growing company with strong long-term stability.
• Play a critical role in the financial success of high-impact infrastructure projects.
• Work closely with executive leadership and operations to influence business decisions.
• Enjoy a collaborative, team-oriented culture where your expertise is valued.
• Be part of projects that directly improve roadway safety throughout the region.
• Opportunity to streamline processes and help build scalable accounting operations.
• Competitive compensation, benefits, and opportunities for professional growth.

Job Details

• Manage project billing across multiple construction service divisions.
• Prepare and submit accurate customer invoices in accordance with contract requirements.
• Review daily field reports, work orders, tickets, and supporting documentation for billing accuracy.
• Monitor project costs, committed costs, change orders, retainage, and overall project profitability.
• Coordinate with operations and project managers to resolve billing discrepancies and job cost issues.
• Assist with month-end close activities related to project accounting.
• Maintain organized electronic project files and financial documentation.
• Review contracts, purchase orders, subcontract agreements, and customer requirements.
• Track insurance compliance, lien waivers, subcontractor documentation, and project closeout requirements.
• Maintain accurate project setup and financial information within the ERP system.
• Support change order administration and contract modifications.
• Partner with leadership to improve project reporting and financial visibility.
• Identify opportunities to improve accounting, billing, and contract administration processes.
• Assist with audits and financial reporting requests.

Qualifications

Required

• 3+ years of Construction or Project Coordinator experience.
• Experience within construction, infrastructure, roadway, or specialty contracting environments.
• Strong understanding of:
  • Project billing
  • Job costing
  • Contract administration
  • Project financial reporting
• Experience using Deltek ComputerEase.
• Advanced Microsoft Excel skills.
• Excellent organizational and communication abilities.
• Ability to manage multiple projects simultaneously.

Preferred

• Union or prevailing wage experience.
• Heavy civil, roadway, pavement marking, or traffic control experience.
• Experience with subcontract management.
• Knowledge of WIP reporting and project lifecycle accounting.

Work Environment

• Full-time
• Onsite
• Cincinnati, Ohio area
• Collaborative office supporting field operations and executive leadership

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.